Finance Officer

Title: Finance Officer
Department: Finance
Location: Kagera and Tabora
Reports To: Senior Finance and Administration Manager
Classification: Full-time
How will you fight for an AIDS-free generation?
Reporting to the Senior Finance and Administration Manager, the Finance Officer will work as part of Regional Team to ensure timely support of project activities’ implementation. He/she is responsible to provide support in the various aspects of project operations and working closely with DAR-based operations and project activity holders. He/she will provide backup to other operations staff when needed and as advised by the supervisor.
No two days are alike at EGPAF, but what can you expect in this role?
Key Duties and Responsibilities
1. Daily Accounting and Payment Processing
Prepare payment vouchers and verify invoices, expense reports, supporting documents and accounting codes.
Process mobile banking payments for EGPAF-supported training and project activities.
Record payments and journal vouchers in QuickBooks daily, ensuring correct coding and clear descriptions.
Update QuickBooks and provide daily account balances.
Monitor bank balances and cash levels daily.
2. Financial Records and Advance Management
Maintain the Travel Advance Register and regularly communicate outstanding balances to staff.
Review advance liquidation reports and follow up to ensure timely accountability.
Maintain training and event payment reports for supported regions.
Maintain complete and accurate financial records, including payment vouchers, invoices and supporting documents.
Ensure electronic financial records are properly backed up in OneDrive and the office server.
3. Bank Reconciliation and Month-End Closing
Prepare monthly bank reconciliations and reconcile general ledger accounts.
Ensure financial transactions are recorded in the correct accounting period.
Maintain and reconcile VAT accounts and prepare monthly VAT reports.
Generate QuickBooks reports and support month-end closing.
Submit monthly financial documents to Country office.
4. Financial Reporting and Compliance
Prepare Monthly Financial Reports for submission to Senior Finance and Administration Manager in a timely manner.
Ensuring timely payment requests for all training/meetings participants are submitted to Senior Finance and Administration Manager and full accountability of the payments either done through Money wallet payment
Identify and resolve accounting discrepancies.
Ensures all Finance policies and procedures are properly adhered to.
Maintain financial records and supporting documents for internal and external audits.
5. Field Finance Coordination and Management Support
Serve as the finance focal person for project and field offices.
Work closely with Finance and RAS teams to support RAS implementation.
Provide financial guidance to field staff and resolve operational financial matters.
Support the Senior Finance and Administration Manager and act as backup when required.
Other duties
Support in the management of CHW’s and other auxiliary workers assigned to the projects
Perform other duties assigned by the Senior Finance and Administration Manager.
Supervision
Supervises the work of project drivers, Associate Finance and Administration officer
To be successful, you will have:
Bachelor Degree in Accounting, Finance or administration and related fields
Professional accounting qualification such as ATECI, ATECII is an added advantage required.
Minimum of 3-year previous experience as Finance officer or Finance and Administration officer equivalent
Previous experience managing and coordinating activities of Finance staff and supporting activities Field Office personnel.
Ability to establish and maintain effective working relationships with EGPAF HQ Finance Staff, USAID and other USG government officials, other donors, the Government of Tanzania, fellow staff members and the general public.
Practical experience using QuickBooks or similar accounting software.
Good knowledge of bank reconciliation, financial reporting, payment processing and accounting controls.
Understanding of donor financial requirements and Tanzanian statutory obligations.
Strong Microsoft Excel, communication and organizational skills.
Ability to work effectively with field teams and meet reporting deadline
Bonus points if you have:
Strong attention to details
High numeracy, sound technical skills, and analytical approach to work
Good time management skills
Advert will automatically unpublish on September 28th at 2300h.

Employment type
Full-time

Work arrangement
No