Company Secretary

Job Description – Company Secretary
Experience: 4+ Years
Industry Background: NBFC / BFSI
Location: Mumbai, MH
Qualification: Qualified Company Secretary (Member of ICSI)
Key Responsibilities
Corporate Secretarial & Governance
• Manage end-to-end secretarial functions and ensure compliance with the Companies Act and applicable regulations.
• Organize and coordinate Board, Committee and Shareholder meetings.
• Prepare agendas, notices, board notes, minutes, resolutions and supporting documentation.
• Maintain statutory registers, records and corporate documentation.
• Ensure timely implementation and documentation of Board and Committee decisions.
RBI & NBFC Regulatory Compliance
• Ensure compliance with applicable RBI regulations, NBFC guidelines and regulatory requirements.
• Monitor regulatory changes and assess their impact on the organisation.
• Coordinate regulatory submissions, returns, disclosures and other statutory requirements.
• Support management in maintaining strong regulatory governance and compliance frameworks.
• Coordinate with internal and external stakeholders for RBI inspections, audits and regulatory reviews.
Statutory Filings & Compliance
• Manage timely filing of statutory forms and returns with the ROC/MCA.
• Ensure compliance relating to changes in directors, shareholding, charges, borrowings and other corporate matters.
• Maintain accurate statutory records and compliance calendars.
• Support annual filings and other corporate compliance requirements.
Board & Management Support
• Provide secretarial and governance support to the Board, senior management and various committees.
• Prepare board presentations, notes and documentation for key corporate, financial and regulatory matters.
• Coordinate with Finance, Legal, Risk, Compliance and Business teams on governance-related matters.
• Track action points arising from Board and Committee meetings.
Legal, Audit & Regulatory Coordination
• Liaise with statutory auditors, internal auditors, legal counsel, consultants and regulatory authorities.
• Support statutory, regulatory and internal audits from a secretarial and governance perspective.
• Coordinate documentation for due diligence, financing arrangements and corporate transactions.
• Assist in reviewing and maintaining corporate agreements, resolutions and other legal documentation.
Financing & Corporate Actions
• Support documentation and compliance relating to bank/NBFC borrowings, working-capital facilities and other financing arrangements.
• Coordinate creation, modification and satisfaction of charges and related ROC filings.
• Assist with corporate restructuring, fundraising, investments, share issuances and other corporate actions, where applicable.
Policies & Compliance Framework
• Assist in developing and maintaining corporate governance policies and compliance frameworks.
• Maintain a robust compliance tracker and ensure timely closure of identified gaps.
• Identify potential compliance risks and escalate them to senior management.
Desired Candidate Profile
• Qualified Company Secretary (member of ICSI) with 4+ years of post-qualification experience.
• Prior experience with an NBFC, financial institution, lending company, fintech or BFSI organization.
• Strong knowledge of Companies Act, MCA/ROC compliances and RBI/NBFC regulations.
• Experience handling Board/Committee meetings and end-to-end secretarial functions.
• Exposure to borrowings, charges, financing documentation and corporate actions.
• Strong understanding of regulatory filings, statutory registers and compliance calendars.
• Experience coordinating with auditors, legal advisors, regulators and senior management.
• Strong drafting, documentation, communication and stakeholder-management skills.
• Ability to work independently in a fast-paced, growing financial-services environment.
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Work arrangement
No