Payroll Specialist

About The Company
Vaco LLC is a leading professional services firm specializing in strategic staffing, consulting, and talent management solutions. With a strong commitment to excellence, Vaco LLC partners with organizations across various industries to deliver tailored workforce solutions that drive business success. Known for its innovative approach and dedicated client service, Vaco LLC fosters a collaborative work environment that values integrity, diversity, and continuous improvement. The company emphasizes employee development and strives to create a supportive atmosphere where professionals can thrive and advance their careers.
About The Role
We are seeking a detail-oriented Payroll Specialist to join our dynamic team at Vaco LLC. This pivotal role is responsible for ensuring accurate and timely processing of payroll for our employees, maintaining compliance with all relevant federal, state, and local regulations. The Payroll Specialist will serve as a key point of contact for employee payroll inquiries, providing exceptional support and guidance. The ideal candidate will possess strong payroll processing experience, excellent organizational skills, and a keen eye for detail. This role offers an excellent opportunity to contribute to our operational efficiency and to work within a collaborative environment dedicated to professional growth and development.
Qualifications
The ideal candidate will have a minimum of three years of payroll processing experience, demonstrating a thorough understanding of payroll laws, tax regulations, and compliance standards. Experience processing multi-state payroll is preferred, along with proficiency in payroll systems such as ADP, Paycom, UKG, Workday, Ceridian, or similar platforms. Advanced skills in Microsoft Excel and strong problem-solving abilities are essential. Candidates should possess excellent communication and customer service skills, with a focus on accuracy and confidentiality. A CPP certification is advantageous but not mandatory. The successful applicant will be detail-oriented, organized, and capable of handling complex payroll scenarios efficiently.
Responsibilities
The Payroll Specialist will be responsible for processing payroll on weekly, biweekly, semi-monthly, or monthly schedules, ensuring each cycle is completed accurately and on time. Key responsibilities include reviewing and auditing payroll data, including timecards, earnings, deductions, and taxes, to maintain data integrity. The role involves maintaining comprehensive employee payroll records and updating information related to new hires, terminations, status changes, and compensation adjustments. Administering wage garnishments, levies, child support orders, and other deductions is a critical aspect of this position.
The Payroll Specialist will reconcile payroll reports, prepare journal entries, and assist with payroll tax filings, including W-2 processing at year-end. Responding to employee inquiries regarding pay, deductions, taxes, and payroll policies is essential for providing excellent service. The role also entails supporting internal audits and providing payroll documentation as required. Collaboration with Human Resources, Finance, and other departments will be necessary to ensure seamless payroll operations. Identifying opportunities to improve payroll processes and increase efficiency will be a continuous focus, contributing to the overall effectiveness of the payroll function.
Benefits
Vaco LLC offers a competitive salary package complemented by a comprehensive benefits program. Employees are eligible for medical, dental, and vision insurance plans designed to support their health and well-being. The company provides a 401(k) retirement plan with a company match to help employees plan for their future. Paid time off and holiday leave are included to promote work-life balance. Vaco LLC also emphasizes career growth and development, offering opportunities for advancement within the organization. The work environment is collaborative and supportive, fostering a culture of continuous learning and professional achievement. Additional perks may include discretionary bonuses and other incentives based on performance and organizational needs.
Equal Opportunity
Vaco LLC is an Equal Opportunity Employer committed to fostering an inclusive and diverse workplace. We do not discriminate against any employee or applicant based on race, color, religion, sex, national origin, age, disability, veteran status, gender identity, sexual orientation, marital status, political affiliation, or any other protected characteristic as defined by law. We are dedicated to providing reasonable accommodations to qualified individuals with disabilities to ensure equal access to employment opportunities and workplace participation. Our commitment extends to creating a respectful environment where all employees can thrive and contribute to our collective success.

Work arrangement
Yes