Project Design Coordinator

We are seeking candidates for the role of Project Coordinator to support the planning, tracking, and coordination of large-scale architectural and interior projects in Mumbai. This role is critical in ensuring timely reporting, structured follow-ups, and smooth coordination between design teams, site teams, and leadership across premium, detail-driven projects. The position is well suited for someone who is highly organised, process-oriented, and comfortable working in a multi-project, design-intensive environment.
Project Typology Overview
You will be supporting projects across:
High-end residential architecture and interiors
Commercial and workplace developments
Hospitality and mixed-use projects
Large, complex projects requiring multi-team coordination and rigorous tracking
Key Responsibilities
Track interior design projects using structured Excel-based project trackers.
Ensure timely and accurate updates from design teams at all levels.
Prepare and share bi-weekly (14-day) compliance and progress reports.
Proactively follow up on pending information, delays, and gaps in reporting.
Coordinate with site teams to ensure weekly execution updates are received.
Ensure site execution trackers are updated on a weekly basis.
Monitor sharing of site photographs and documentation as per reporting cycles.
Track compliance of site reporting and flag inconsistencies.
Coordinate with site teams to ensure clarity, accountability, and consistency.
Support training initiatives for site teams in coordination with external experts.
Assist in onboarding, training, and evaluation of site team members.
Help create and maintain planners and trackers for architectural projects.
Work closely with architects to improve planning and tracking accuracy.
Support integration of trackers with future PM / ERP or online tools.
Assist leadership in setting up and strengthening project management systems.
Help develop standard templates, processes, and reporting formats.
Identify operational gaps and recommend practical process improvements.
Skills & Requirements
Bachelors in Architecture, Design or Civil is preferred
Minimum 3 years of experience in coordinating architecture or interior design projects.
Strong understanding of project execution workflows in design and site environments.
Advanced proficiency in Microsoft Excel (mandatory).
Working knowledge of PM tools / ERP systems or willingness to adapt to them.
Strong follow-up, coordination, and documentation skills.
Ability to work with multiple stakeholders across design, site, and leadership teams.
Detail-oriented, structured, and process-driven approach to work.
Work Schedule
Location: Worli, Mumbai
Working days: Monday - Friday (10:00 AM - 6:30 PM); Half day on Saturdays

Work arrangement
No