Senior Administrative Coordinator

Job Summary:
The Senior Administrative Coordinator for FAS Communications, Office of Faculty Affairs, Office of Academic Culture and Community and the Office of the Secretary of the Faculty, provides executive level support to the senior leaders of these units, as part of a shared administrative resource. This role reports to one of the Administrative Manager's in FAS Administrative Operations.
Job-Specific Responsibilities:
Administrative & Executive Coordination
Manage complex calendars and scheduling for the senior leaders of these units.
Manage individual and shared departmental inboxes.
Coordinate meetings including room reservations, logistics, and preparation of meeting materials.
Manage expense reimbursement and travel arrangements.
Partner with Administrative Manager on engagement and stewardship activities.
Provide local onboarding support for senior leadership.
Provide backup support for the administrative pool.
Facilities, Space & Asset Management
Manage office supply purchasing and inventory.
Manage files including SharePoint sites.
Manage equipment and computer inventory.
Working Conditions:
Hybrid office environment: this position will be based in Cambridge, MA and there is an expectation of some workdays per week on campus to meet client department needs. Individual flexible and remote work options for this role will be discussed during the interview process.
Physical Requirements:
Sitting and using near vision for reading and computer work for extended periods of time
Basic Qualifications:
Minimum of five years of related experience supporting a senior leader with demonstrated progressive office administration skills. Education beyond high school may count toward experience.
Additional Qualifications and Skills:
Bachelor’s degree is strongly preferred.
Advanced administrative and operational coordination skills.
Experience supporting at the executive level preferred
Strong organizational skills and attention to detail.
Strong communication and relationship management skills.
High level of discretion and diplomacy in handling sensitive and confidential information.

Employment type
Full-time

Work arrangement
Hybrid