Accounting Specialist

A LITTLE BIT ABOUT Boldr
Boldr is the first global B-Corp dedicated to delivering world-class Client experiences while creating access to dignified, meaningful work in communities around the world
We are a global team, united by our desire to connect diverse people with common values for boldr impact.
LET'S START WITH OUR VALUES
Meaningful connections start with AUTHENTICITY
We do our best work by being CURIOUS
We grow by remaining DYNAMIC
Our success combines AMBITIOUS VISION with OPERATIONAL EXCELLENCE
At the heart of great partnerships we'll always find EMPATHY
WHAT IS YOUR ROLE
As an Accounting Specialist, you will support the day-to-day accounting operations of the organization, with primary responsibility for Accounts Payable (A/P), Travel & Expense (T&E), and related accounting processes. This role ensures transactions are processed accurately, timely, and in accordance with company policies and accounting principles.
You will work closely with internal and external stakeholders, following established procedures and escalating non-routine matters to your supervisor, to resolve outstanding items, maintain accurate financial records, support month-end close, and provide analysis of company spending. The ideal candidate is highly organized, proactive, communicative, and comfortable owning day-to-day responsibilities and independently driving improvements to processes and controls, partnering with their supervisor on significant changes.
WHY DO WE WANT YOU
We are currently looking for impact-driven individuals who are passionate in helping Boldr grow and achieve our Purpose. We expect our Team to become our ultimate partners to success by always giving their 110% in everything, sharing their talents and quirks, and championing our core values: Curious, Dynamic, Authentic, Excellence and Empathy.
WHAT WILL YOU DO
Accounts Payable
Manage the Accounts Payable process from invoice receipt through payment and reconciliation, following established procedures
Create and maintain vendor records in Sage X3, ensuring complete and accurate vendor documentation, including W-9s and other required tax information
Review and process invoices through Bill.com and Sage X3, ensuring accurate coding, appropriate approvals, supporting documentation, and purchase order information
Enter and review requests for payments, reimbursements, and other accounting transactions
Ensure expenses are appropriately categorized and recorded in the correct accounting period
Monitor invoice and payment status and proactively follow up with budget holders and other stakeholders regarding outstanding approvals or unpaid invoices
Identify and maintain appropriate vendor tax classifications, including C Corporations, S Corporations, individuals, and foreign entities
Respond to vendor inquiries and resolve invoice and payment discrepancies in a timely manner, escalating complex cases to your supervisor
Maintain accurate and organized A/P records and supporting documentation
Travel & Expense (T&E)
Manage and audit corporate credit card and cash expense submissions through Rydoo
Review expenses for accurate classification, appropriate supporting documentation, and compliance with the Company's T&E Policy
Upload approved expenses from Rydoo to Sage X3 on a weekly basis and communicate outstanding or overdue submissions to employees
Review and resolve expense report exceptions within established guidelines and escalate compliance concerns to your supervisor when appropriate
Monitor outstanding expense reports and proactively follow up with employees to ensure timely submission and resolution
Prepare and distribute a monthly T&E trend report, including commentary on spending patterns and policy compliance, for review by your supervisor
Identify recurring issues and share observations with your supervisor to support process improvements and T&E controls
Accounting & Month-End Close
Manage and accrue recurring expenses to ensure costs are recorded accurately and in the appropriate accounting period
Review and code bank transactions to ensure accuracy and proper classification
Assist with month-end close activities, including clearing open items, reviewing account activity, preparing accruals, and completing bank reconciliations
Research and resolve accounting discrepancies and outstanding items using established procedures, escalating unusual cases to your supervisor
Support annual and interim external audits by preparing requested documentation, schedules, and supporting information
Assist with ad hoc accounting analysis, reporting, and special projects as assigned
Analysis & Reporting
Utilize Power BI, Excel, and other reporting tools to analyze company spending, budgets, and financial trends
Identify areas of overspending, unusual activity, and potential cost-saving opportunities for your supervisor's review
Partner with budget holders to understand spending trends and support improved budget management
Develop clear, concise reporting that provides insights to Accounting and Finance leadership, under the guidance of your supervisor
Present relevant financial trends and findings during quarterly MOON meetings and other internal meetings, as directed by your supervisor
Communication & Business Partnership
Work closely with internal departments, suppliers, vendors, and other external partners to resolve accounting-related questions and outstanding items
Respond promptly and professionally to inquiries regarding invoices, reimbursements, expense reports, and payment status
Proactively follow up on open invoices, expense reports, approvals, and other outstanding accounting items
Maintain strong working relationships with internal and external stakeholders to support timely and accurate financial processing
Communicate issues, delays, and potential risks proactively rather than waiting for escalation
Provide clear and timely updates on the status of assigned responsibilities and outstanding items
Process Improvement & Company Initiatives
Own assigned processes and independently drive improvements to efficiency, accuracy, and internal controls, partnering with your supervisor on significant or cross-functional changes
Identify recurring issues and independently provide possible solutions based on established procedures and precedent, to your supervisor
Demonstrate resourcefulness by researching questions and reviewing available documentation before escalating unresolved issues to your supervisor
Assist with the development and documentation of accounting procedures and best practices
Participate in social and environmental initiatives that support the Company's sustainability goals
Support additional projects, reporting, and assignments based on the evolving needs of the Accounting and Finance teams
Requirements
WHAT WE'LL LIKE ABOUT YOU
YOU ARE...
Curious and authentic, just like us! #beboldr
An analytical thinker, with an eye for even the most minute of details
Passionate about client satisfaction
Proactive and self-motivated
Strongly interested in learning new ideas, processes, and unique requirements. On top of that, you're willing to share your skills and talents with the team
Organized and able to manage multiple deadlines consistently
Comfortable working with minimal supervision on day-to-day work, seeking general guidance from your supervisor on new or complex assignments
Able to maintain confidentiality and exercise discretion
Honest and trustworthy
Able to adapt to change and learn quickly
YOU HAVE...
Bachelor's degree in Accounting, Finance, Business Administration, or a related field
3+ years of experience in Accounts Payable, general accounting, or a similar role
Strong, well-rounded knowledge of accounting principles, including Accounts Payable, accrual accounting, expense recognition, reconciliations, and budgeting
Proficiency in Microsoft Excel and the Microsoft Office Suite
Experience with ERP and accounting systems; experience with Sage X3, Bill.com, and/or Rydoo is a plus
Experience with reporting and data visualization tools such as Power BI is a plus
Strong analytical and problem-solving skills with excellent attention to detail
Ability to organize and prioritize multiple responsibilities in a fast-paced environment with changing deadlines
Strong written and verbal communication skills
Ability to communicate effectively and professionally with employees at all levels of the organization as well as external vendors and partners
Ability to work both independently on routine tasks and collaboratively as part of a team
Proactive and resourceful approach to problem-solving, escalating non-routine issues to your supervisor
Ability to identify inefficiencies and share recommendations for process improvements with your supervisor
Comfortable asking thoughtful questions while also demonstrating initiative in finding solutions to routine issues
Ability to work with a sense of urgency while maintaining accuracy and attention to detail
Adaptable, flexible, and willing to take on new responsibilities as business needs evolve
Comforta

Work arrangement
Yes