Executive Assistant

Location: Mumbai
Experience: 7+ Years
Employment Type: Full-Time
Industry: Real Estate
Reporting To: Founder
About The Role
We are a Mumbai-based real estate company looking for an experienced Executive Assistant to work directly with the Founder.
You will be the Founder’s first point of contact and representative, responsible for protecting his time and ensuring that the right people, priorities, and issues reach him.
This is a high-ownership role requiring strong judgement, organisation, discretion, and confidence. You will manage the Founder’s calendar, travel, communication, coordination, and follow-ups while ensuring his day-to-day commitments run smoothly.
What You’ll Do Calendar & Priority Management
Manage the Founder’s calendar, meetings, appointments, and daily priorities
Organise schedules to ensure effective use of the Founder’s time
Coordinate meetings with internal teams and external stakeholders
Anticipate scheduling conflicts and resolve them proactively
Ensure important priorities and follow-ups are tracked through completion
Travel Management
Plan and coordinate domestic and international travel end to end
Manage flights, accommodation, transportation, itineraries, and other travel arrangements
Handle last-minute changes and unexpected situations with practical judgement
Maintain organised travel schedules and relevant documentation
Gatekeeping & Founder Support
Act as the Founder’s gatekeeper and first point of contact
Filter incoming requests and determine what requires the Founder’s direct attention
Route matters to the appropriate internal point of contact when required
Confidently and professionally decline or redirect requests when necessary
Protect the Founder’s time while ensuring important matters are addressed
Stakeholder Coordination
Coordinate across internal teams, staff, and external stakeholders on the Founder’s behalf
Communicate requirements and follow up on action items
Build effective working relationships with people across different levels
Ensure information reaches the right stakeholders accurately and on time
Documentation & Follow-Ups
Maintain well-organised records and documentation
Track meetings, commitments, action items, and follow-ups
Ensure pending matters are followed through to completion
Maintain clear and easily accessible information when required
Confidentiality & Discretion
Handle confidential and sensitive information with complete discretion
Maintain professionalism when dealing with internal and external stakeholders
Exercise sound judgement when managing sensitive matters on the Founder’s behalf
What We’re Looking For
7+ years of experience as an Executive Assistant
Based out of Mumbai
Prior experience working in a startup (Preferred)
Prior experience supporting a Founder or senior leadership is strongly preferred
Experience within a founder’s office, startup, or real estate company is preferred
Strong-minded and composed under pressure
Confidence to establish and maintain boundaries firmly but politely
Excellent interpersonal and stakeholder-management skills
Comfortable working with employees and stakeholders at every level
Highly organised with strong attention to detail
Strong documentation and follow-through
Ability to manage multiple priorities without losing track of important details
High level of discretion and confidentiality
Digitally inclined and comfortable using:
Calendars
Email
Productivity tools
Collaboration tools
Some travel experience and broader exposure to planning complex itineraries
The Ideal Candidate
We’re looking for someone who can do much more than manage a calendar.
You should understand how to protect a Founder’s time, prioritise competing requests, coordinate with different personalities, and make practical decisions independently.
You should be confident enough to say no when necessary, composed enough to handle pressure and last-minute changes, and organised enough to ensure commitments and follow-ups never fall through the cracks.
Above all, you should be someone the Founder can trust to represent him professionally and handle sensitive information with complete discretion.
Skills: founder support,stakeholder management,travel management,discretion

Work arrangement
No