Documentation Executive

Company Description Affinity Maritime Services Pvt Ltd is a maritime services organization specializing in export-import related operations and documentation support. The company focuses on providing reliable, compliant, and timely services to clients involved in international trade and shipping. Team members collaborate closely with exporters, logistics partners, and regulatory bodies to ensure smooth movement of goods across borders. Working at Affinity Maritime Services offers exposure to global trade practices, structured processes, and opportunities to develop expertise in export documentation and maritime operations.
Role Description This is a full-time, on-site Documentation Executive role based in Kolkata. The Documentation Executive will manage export-related documentation, including preparing, reviewing, and updating shipping and customs paperwork in line with regulatory and client requirements. The role involves maintaining organized document records, coordinating with internal teams and external stakeholders to secure necessary approvals, and ensuring accuracy and completeness of all documentation prior to shipment. The Documentation Executive will also track document status, support audits and compliance checks, and respond to documentation-related queries in a timely manner. Daily responsibilities include data entry into documentation systems, adherence to company procedures, and proactive communication to prevent delays in export processes.
Qualifications
Candidates should possess skills in Export Documentation and Export processes to handle shipping and customs paperwork effectively.
Candidates should possess skills in Documentation and Document Management to organize, store, and retrieve records accurately.
Candidates should possess strong Communication skills to coordinate with clients, carriers, and internal teams.
Candidates should possess attention to detail, accuracy in data entry, and the ability to work with deadlines.
Candidates should possess proficiency with office productivity tools (e.g., word processing, spreadsheets, email) and basic knowledge of export regulations.
Candidates should possess the ability to work on-site in Kolkata, collaborate in a team environment, and follow established procedures and compliance standards.
A diploma or degree in commerce, logistics, international business, or a related field, and prior experience in export or shipping documentation, would be beneficial.
candidstes must have fluent communication skill in english. Candidates those who have MBA or MASTER DEGREE qualification will get preferances.
Freshers can also apply for this post.

Work arrangement
No