Executive Administrative Assistant

About The Company
MDW Associates, established in 2012 and headquartered in McLean, Virginia, is a reputable small business specializing in providing comprehensive consulting, management services, advisory support, and strategic planning solutions to federal government clients. With additional offices in Huntsville, Alabama, MDW is committed to delivering exceptional analysis, honest assessments, prudent advice, and direct communication to enhance the success of its clients. The company's core capabilities encompass strategic planning, cost estimating, budget programming and justification, budget execution, acquisition management, and financial systems support and integration. MDW Associates prides itself on fostering an inclusive work environment and is dedicated to equal opportunity employment, ensuring all qualified candidates have the opportunity to contribute and grow within the organization.
About The Role
MDW Associates is seeking highly organized and proactive Executive Administrative Assistants to provide essential support to a complex Department of War organization. This role involves managing executive calendars, coordinating communications, and facilitating office operations to ensure the smooth functioning of leadership activities. The successful candidate will support a federal organization responsible for personnel security, mission assurance, and the protection of sensitive work environments. This position offers the flexibility of remote work with periodic on-site support in Quantico, Virginia, depending on mission requirements. The Executive Administrative Assistant will perform a variety of duties, including managing meetings, preparing reports, maintaining records, and supporting leadership initiatives. The role demands excellent communication skills, discretion, and the ability to handle multiple priorities efficiently.
Qualifications
High school diploma or equivalent
3+ years of progressively responsible executive, administrative, or office-management support experience
Demonstrated proficiency in Microsoft Office Suite, particularly Outlook, Word, PowerPoint, and Excel
U.S. citizenship and active Secret security clearance
Strong organizational, written communication, and customer service skills
Ability to manage competing deadlines with discretion and professionalism
Responsibilities
Manage executive calendars, schedule appointments, resolve conflicts, and prepare daily agendas, meeting summaries, and action items
Draft, edit, route, and maintain correspondence, memoranda, reports, briefings, and standardized templates
Coordinate virtual and in-person meetings, leadership forums, workshops, and training sessions; capture minutes and track follow-up actions
Maintain shared mailboxes, electronic and physical records, organization charts, rosters, and task-management data
Collect and consolidate data for leadership taskers; prepare status reports and presentation-ready charts or visuals
Support onboarding, in- and out-processing, visitor coordination, and administrative requests using designated systems
Assist with the organization and management of office operations to ensure efficiency and compliance with organizational policies
Benefits
Health, Dental, and Vision Insurance
Group Life Insurance, Long Term Disability, and Short Term Disability coverage
Retirement plan and 401(k) options
Flexible leave policy to support work-life balance
Opportunities for remote work and periodic on-site support in Quantico, Virginia
Professional development and growth opportunities within a supportive environment
Equal Opportunity
MDW Associates is an equal opportunity employer and is committed to fostering a diverse and inclusive workplace. We do not discriminate in hiring or employment practices based on race, religion, color, sex, national origin, age, marital status, veteran status, mental or physical disability, pregnancy, or any other unlawful basis. We seek talented, ethical, and entrepreneurial-minded individuals and ensure all applicants and employees are protected from discrimination as required by federal law.

Work arrangement
Yes