US Accounts Payable Manager

Industry for which the role is needed: Restaurant
Company Description Penny Scout Accountants is a modern accounting services firm focused on delivering accurate, efficient, and technology-enabled financial support to businesses across the United States. The company specializes in core accounting functions, including accounts payable management, bookkeeping, and financial reporting, helping clients maintain strong financial controls and compliance. Penny Scout Accountants values reliability, transparency, and clear communication in all client relationships. Team members work remotely and collaborate through cloud-based tools to provide timely, high-quality services. The firm offers opportunities to contribute to process improvement and to grow professionally in a flexible, results-oriented environment.
Role Description The US Accounts Payable Manager is a remote, contract role responsible for overseeing the end-to-end accounts payable function for multiple US-based clients. Day-to-day tasks include managing invoice intake and approval workflows, verifying coding and compliance with company policies, and ensuring accurate and timely payments to vendors. The role involves reconciling vendor statements, resolving discrepancies, and responding to inquiries from vendors and internal stakeholders. The Accounts Payable Manager will monitor aging reports, support month-end close, and prepare AP-related reports and metrics for client leadership. This position also contributes to improving AP processes, implementing best practices, and supporting system enhancements or transitions as needed.
Qualifications
Looking for a candidate that has restaurant experience, working hours West Coast (Las Vegas)
• Supervising Senior/ Manager -- Experienced AP leader for a high-volume restaurant environment. Needs to oversee invoice processing, payments/checks/ACH, review offshore AP work, and help manage/modernize existing AP processes. Should understand restaurant purchasing issues such as high invoice volume, changing product quantities/case sizes, pricing and COGS.
Strong accounts payable management skills, including invoice processing, vendor management, and payment scheduling.
Proficiency with accounting and ERP systems (e.g., QuickBooks, NetSuite, or similar) and experience working with cloud-based financial tools.
Solid understanding of US accounting principles, AP controls, and compliance requirements (e.g., W-9, 1099, and sales/use tax considerations).
Advanced Excel and spreadsheet skills for reconciliations, data analysis, and reporting.
Excellent attention to detail, organizational skills, and ability to manage high transaction volumes accurately.
Effective written and verbal communication skills for collaborating with remote teams and vendors.
Demonstrated ability to work independently, prioritize tasks, and meet deadlines in a remote environment.
Relevant experience in an AP lead or manager role; experience supporting multiple clients or working in an outsourced/accounting services environment is a plus.
Bachelor’s degree in Accounting, Finance, Business, or equivalent professional experience.
Familiarity with process improvement methodologies and willingness to document and refine AP workflows.

Work arrangement
Yes