Corporate Travel & Office Administration Executive

We are seeking a proactive, detail-oriented, and highly organized Travel & Office Administration Executive with 3-4 years of experience. The ideal candidate must have hands-on experience in end-to-end corporate travel bookings, preferably from the travel & tourism industry, corporate travel desk, or a travel management company. This role requires excellent coordination skills, flexibility, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Travel Management
Coordinate and manage end-to-end travel arrangements for employees, including flight bookings, hotel accommodations, ground transportation, and visa processing.
Process travel requests and approvals through the company's travel management system.
Monitor and manage travel expenses in line with company policies and cost guidelines.
Build and maintain strong relationships with travel agencies, airlines, hotels, car rental companies, and other travel vendors to ensure quality service and competitive pricing.
Provide timely support for travel changes, cancellations, emergencies, and disruptions, including outside regular business hours and weekends when required.
Prepare and maintain travel expense reports, travel records, and sustainability reports.
Administration & Operations
Oversee day-to-day office administration to ensure office facilities, maintenance, and general operations run efficiently.
Monitor daily administrative activities to ensure quality standards and company procedures are consistently followed.
Coordinate with internal departments and employees to support travel, transportation, and operational requirements.
Raise Purchase Requisition (PR) requests for procurement with the required approvals.
Fleet & Facility Management
Manage company-owned and leased vehicle records, inventories, and related documentation.
Coordinate fleet administration, including vehicle allocation and record maintenance.
Process approvals for fuel chip installations, transfers, and cancellations for company-owned and leased vehicles.
Assist with office lease management, including new leases, renewals, and coordination of move-in and move-out activities.
Bachelor's degree in any discipline.
3-4 years of relevant work experience.
Mandatory experience in end-to-end travel booking and coordination (flights, hotels, transportation, and visa processing).
Experience in corporate travel desk is be highly preferred.
Office Administration experience is needed
Strong vendor management and stakeholder coordination skills.
Excellent communication, organizational, and problem-solving abilities.
Ability to manage multiple priorities while maintaining accuracy and attention to detail.
Good knowledge of Microsoft Office applications.
Flexible to support urgent travel requirements outside normal working hours, including weekends, when required.
A proactive, customer-focused attitude with the ability to work independently in a fast-paced environment.

Employment type
Full-time

Work arrangement
No