Business Operations VA

We are looking for a highly capable Executive Assistant to help organize, grow, and monetize a fast-moving portfolio of creative and business ventures. This role goes well beyond calendar management — you will identify revenue opportunities, run outreach campaigns, manage research projects, and keep multiple initiatives progressing independently. The ideal candidate is a critical thinker with leadership experience, strong business instincts, and the confidence to make sound decisions without waiting for direction.
Key Responsibilities:
Manage calendars, scheduling, reminders, email organization, and document management across multiple ventures
Research and identify partnership, sponsorship, and booking opportunities, then run outreach and follow-up to secure them
Build and maintain contact databases, opportunity trackers, and pipeline records
Coordinate bookings and shoots, organize deliverables, and track payments through to receipt
Conduct market, vendor, competitor, and pricing research to support a new product-based business launch
Research business setup requirements, startup costs, and vendor comparisons, and present clear recommendations
Build and maintain a goal framework that breaks annual objectives into quarterly, monthly, biweekly, and weekly actions
Prepare a weekly performance review covering opportunities created, revenue influenced, costs avoided, and time saved
Use data and analytics to evaluate what is working, flag what is not, and recommend adjustments to strategy
Rebuild schedules and priorities on a fixed cadence, ensuring nothing stalls or falls through the cracks
Triage incoming work by urgency, revenue impact, and required involvement, escalating only what genuinely needs a decision
Mandatory Skills:
Proven experience as an executive assistant, operations coordinator, or business support professional
Previous leadership experience and comfort taking ownership of projects end to end
Strong research skills with the ability to source companies, contacts, and market data independently
Experience with cold or warm outreach via email, including follow-up sequences and response tracking
Confident with spreadsheets, trackers, and basic data analysis to measure performance
Excellent written English and professional communication with external brands and partners
Strong prioritization and project management skills across several concurrent workstreams
Reliable, detail-oriented, and able to work independently with minimal supervision
Sound judgment to make reasonable decisions when the manager is unavailable
Preferred Skills:
Experience supporting a founder, creator, or personal brand
Background in the beauty, fashion, or creative industries
Familiarity with influencer partnerships, brand collaborations, or talent booking coordination
Experience assisting with an e-commerce or product business launch, including supplier sourcing
Working knowledge of project management and CRM tools such as Notion, Asana, Trello, Airtable, or similar
Ability to manage multiple projects simultaneously and shift priorities without losing momentum
Comfort building simple systems, trackers, and processes where none currently exist
Why Join Us:
This is a rare opportunity to work closely with an ambitious entrepreneur across several growing ventures, with real influence over how the business is structured and where it goes next. You will be trusted with genuine ownership rather than handed a narrow task list, and your impact will be visible and measurable from the first month. If you enjoy variety, autonomy, and building something from the ground up, you will thrive here.

Work arrangement
Yes