Real Estate Transaction Coordinator

We are looking for an organized and proactive Real Estate Transaction Coordinator to manage our deals from contract to closing. This role involves tracking deadlines, coordinating with all parties involved in a transaction, and keeping every file complete and up to date. The ideal candidate has real estate transaction experience and thrives on staying ahead of details.
Key Responsibilities:
Manage real estate transactions from contract execution through closing
Track key deadlines, including inspection periods, contingencies, and closing dates
Coordinate with agents, buyers, sellers, lenders, escrow, and title companies
Prepare, review, and organize transaction documents and contracts
Maintain accurate records in the transaction management system
Schedule inspections, appraisals, and closing appointments
Provide regular status updates to all parties involved in the transaction
Ensure compliance with brokerage and regulatory requirements
Maintain organized digital files for each active transaction
Mandatory Skills:
Proven experience as a real estate transaction coordinator or in real estate administrative support
Familiarity with transaction management platforms (e.g., dotloop, SkySlope, Paperless Pipeline)
Strong organizational skills with the ability to manage multiple deadlines
Reliable, detail-oriented, and able to work independently
Strong communication skills
PipeDrive tool
Preferred Skills:
Working knowledge of US real estate contracts and terminology
Experience with MLS systems
Familiarity with real estate CRMs (e.g., Follow Up Boss, kvCORE)
Prior experience supporting US-based agents or brokerages
Ability to manage multiple projects simultaneously
Why Join Us:
This role offers the chance to work closely with a team that values precision and follow-through. You'll have the opportunity to build real expertise in real estate operations, with flexibility and room to grow.

Work arrangement
Yes