Personal Assistant

Company Description Fetus First is a healthcare organization focused on providing attentive, high-quality services to patients and families. The team works collaboratively to deliver organized and reliable care in a professional setting. Administrative and support staff play a key role in ensuring smooth daily operations and a positive experience for visitors. The work environment values accuracy, confidentiality, and respectful communication. Joining Fetus First offers an opportunity to contribute to a patient-centered organization with a strong focus on service and efficiency.
Role Description This is a full-time, on-site Secretary role based in Ahmedabad. The Secretary will manage daily clerical and administrative tasks, including handling phone calls, scheduling appointments, maintaining records, and organizing files. The role involves coordinating with internal teams, greeting and assisting visitors, and supporting executives with documentation and meeting preparation. The Secretary will also manage incoming and outgoing correspondence, ensure accurate data entry, and help maintain office supplies and resources. The position requires consistent attention to detail, professional communication, and a strong commitment to confidentiality and patient service.
Qualifications
Candidates should possess strong clerical skills, including filing, record-keeping, data entry, and basic document management.
Candidates should possess effective communication skills, including clear verbal and written communication and professional telephone etiquette.
Candidates should possess experience or knowledge in company secretarial work, such as preparing documents, maintaining registers, and supporting compliance-related tasks.
Candidates should possess executive administrative assistance capabilities, including calendar management, meeting coordination, and preparing reports or presentations.
Candidates should possess customer service skills, with the ability to interact courteously with patients, visitors, and colleagues and resolve queries professionally.
Proficiency in office software (word processing, spreadsheets, email) and familiarity with basic office equipment.
Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks in a busy environment.
Ability to maintain confidentiality, work collaboratively in a healthcare setting, and demonstrate reliability and punctuality.
Prior experience in an administrative or secretarial role, preferably in healthcare or a similar service-oriented environment, is an advantage.
A relevant diploma, certification, or degree in administration, office management, or a related field is preferred.

Work arrangement
No