Receptionist cum Office Administrator

1. Reception & Front Office Management
Be the first point of contact: greet visitors warmly, manage incoming calls, and handle reception area professionally
Manage incoming/outgoing mails, parcels, and courier arrangements
Manage access cards, visitor logs, and meeting room bookings
2. New Joiner Onboarding & Office Induction (Key Focus)
Handle end-to-end new joiners onboarding for office induction including office tour, briefing on office policies, SOPs, facilities, and work culture
Ensure new starter pack is in order and ready BEFORE staff onboard (laptop, access card, stationery, locker, pantry briefing, welcome note message)
Coordinate with IT, HR, and Facilities team to ensure all Day-1 readiness
3. Office & Facilities Management
Oversee daily office operations and ensure all facilities (internet, printers, servers, utilities) are functioning effectively
Manage office services: cleaning, pest control, photocopier servicing, recycling, and pantry maintenance
Liaise with building management on maintenance, repairs, and building-related memos
Supervise cleaner & dispatch
4. Procurement, Inventory & Asset Management
Monitor and maintain pantry, stationery, and office supply inventory
Manage company assets: company laptops, monitor or any other related to office assets
Issue Purchase Orders (PO), source and compare vendors, and maintain accurate purchasing records
Assist Finance with invoice processing
5. Travel & Logistics Coordination
Coordinate domestic and international travel arrangements: flights, accommodation, ground transport, and visas
Support business travel needs and update travel records as required
6. HR, Events & Administrative Support
Support offboarding process and update all systems & records
Assist with employee welfare, claims, and training registration
Organize company events, meetings, team activities and CSR initiatives
Prepare reports related to business operation, presentation slides ( monthly basis) and maintain proper filing & documentation.
Diploma/Degree in Office Management / HR / any related field
At least 1-5 years experience is required
Fresh graduates are encourage to apply
Fast learner, able to be multi-tasking
Proficiency in Microsoft Office Suite and other relevant software
Excellent organizational and leadership skills
Outstanding communication and interpersonal abilities

Employment type
Full-time

Work arrangement
No