Administration Assistant

The Opportunity
We are seeking a highly organized and detail-oriented Administration Assistant to provide comprehensive administrative, workforce coordination, and financial support to the Section Manager and wider team.
This role is ideal for an early-career professional or fresh graduate looking to develop their administrative and coordination skills in a dynamic and collaborative environment. The successful candidate will play a key role in ensuring the efficient operation of the section through effective administration, resource coordination, and stakeholder support.
Key Responsibilities
Section Administration
Provide day-to-day administrative support to the Section Manager and section team.
Coordinate meetings, prepare meeting minutes, and maintain section records and documentation.
Support onboarding, offboarding, training sessions, and other section activities.
Assist in the preparation of reports, presentations, correspondence, and other business documents.
Resource and Workforce Coordination
Support the Section Manager with resource planning and staffing coordination activities.
Maintain resource allocation records, staffing trackers, and related workforce information.
Monitor and maintain staff attendance, leave records, and overtime submissions.
Assist in the preparation of section workforce and resource reports.
Financial Administration
Process and monitor section-related expense claims.
Assist with invoicing and other administrative financial processes.
Coordinate with project teams, Finance, and other stakeholders to ensure timely submission of supporting documentation.
Maintain accurate records of section expenditures and administrative transactions.
General Support
Liaise with internal support functions to facilitate the effective operation of the section.
Act as a key administrative contact for section-related matters.
Undertake other duties as reasonably required to support the Section Manager and the wider team.
About you
Diploma degree (D3) in Secretarial Studies, Business Administration, Office Management, Management, Accounting, or a related discipline. Fresh graduates are encouraged to apply.
Previous experience in administration, secretarial support, office management, project administration, or a similar role will be an advantage.
Experience supporting managers and multidisciplinary teams is preferred.
Experience with resource administration, timekeeping, expense claims, invoicing, or related administrative processes will be advantageous.
Experience in an engineering consultancy, construction, or professional services environment is desirable but not essential.
Skills and Competencies
Strong organizational and coordination skills.
Strong attention to detail, accuracy, and record management.
Good interpersonal, verbal, and written communication skills.
Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, Outlook, and Teams.
Ability to manage multiple priorities and meet deadlines.
Ability to work effectively both independently and as part of a team.
Ability to maintain confidentiality and handle sensitive information professionally.
Apply now
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