Personal Assistant

About The Company
Our client is a distinguished organization committed to excellence and innovation within their industry. With a legacy of leadership and a focus on strategic growth, the company fosters a dynamic environment that values integrity, professionalism, and a forward-thinking approach. The organization operates across multiple locations and maintains a strong reputation for delivering high-quality services and solutions to its clients and stakeholders worldwide. As part of their ongoing commitment to excellence, they seek to attract top talent who can contribute to their strategic vision and organizational success.
About The Role
The Personal Assistant to the Chairman is a pivotal role responsible for providing comprehensive personal, administrative, and operational support to the Chairman. This position acts as an extension of the Chairman’s leadership, exercising independent judgment to prioritize and manage a wide array of responsibilities. The role involves managing complex calendars, coordinating domestic and international travel, handling sensitive communications, and overseeing personal and estate-related matters. The Personal Assistant plays a critical role in ensuring the Chairman’s commitments are executed seamlessly, facilitating strategic initiatives, and representing the Chairman with discretion and professionalism. The ideal candidate demonstrates sound judgment, high energy, integrity, and exceptional organizational skills, enabling them to operate effectively in a fast-paced, high-profile environment.
Qualifications
Bachelor's degree in Business, Management, or a related field from an accredited four-year college or university
Minimum of 7 years of experience supporting executives, project management, estate and household management, or private service roles
Proven ability to exercise high-level discretion, confidentiality, and sound judgment
Experience making autonomous decisions on significant matters
Strong business acumen with experience working directly with senior leadership
Exceptional verbal and written communication skills
Demonstrated ability to manage multiple priorities in a fast-paced environment
Proficiency with Microsoft Office Suite (Word, PowerPoint, Excel), email, and document management tools
Valid driver’s license with a clean driving record
Ability to obtain security clearance if required
Responsibilities
Exercise independent judgment to prioritize tasks, manage commitments, and redirect activities as needed, keeping the Chairman informed
Manage a complex and fluid calendar, balancing board meetings, corporate obligations, personal travel, medical appointments, and family commitments
Coordinate detailed domestic and international travel arrangements, including flights, ground transportation, accommodations, visas, and itineraries
Serve as the primary point of contact for internal and external stakeholders, including board members, executives, family members, and high-profile partners, ensuring discretion in all communications
Make decisions on significant issues, determining which matters require the Chairman’s direct involvement or delegation
Oversee personal property management, household administrative tasks, and coordinate with estate staff and vendors
Manage personal and family logistics, including property matters at El Lobo Ranch, a private estate hosting VIP events
Plan and execute private events, dinners, family functions, and corporate gatherings
Draft high-level correspondence, presentations, and briefing materials for internal and external audiences
Assist with expense reporting, invoice review, and maintaining accurate financial records for personal and business expenditures
Handle confidential information with the utmost discretion and professionalism
Lead or support strategic projects and initiatives as assigned, ensuring timely completion
Evaluate scheduling conflicts and optimize the Chairman’s calendar for maximum impact
Coordinate high-level meetings and leadership gatherings, exercising judgment on strategic importance
Review and facilitate approval of expenditures, contracts, and budgets aligned with organizational priorities
Negotiate with vendors, service providers, and partners on behalf of the Chairman
Support company culture initiatives through coordination of leadership activities and messaging
Travel as needed to company locations and attend meetings, conferences, or off-site events with the Chairman
Benefits
Competitive salary package commensurate with experience
Comprehensive health, dental, and vision insurance plans
Paid time off and holiday leave
Retirement plan options
Travel allowances and expense reimbursement
Opportunities for professional development and growth
Dynamic and collaborative work environment
Equal Opportunity
Our client is an equal opportunity employer committed to creating an inclusive environment for all employees. They do not discriminate based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, or any other protected status under applicable laws. They value diversity and are dedicated to fostering a workplace where every individual is respected, valued, and empowered to succeed.

Work arrangement
Yes