Executive Assistant to CEO

Job Family
Administrative Services
About Us
At Transamerica, hard work, innovative thinking, and personal accountability are qualities we honor and reward. We understand the potential of leveraging the talents of a diverse workforce. We embrace an environment where employees enjoy a balance between their careers, families, communities, and personal interests.
Ultimately, we appreciate the uniqueness of a company where talented professionals work collaboratively in a positive environment — one focused on helping people look forward and plan for the best life possible while providing tools and solutions that make it easier to get there.
Who We Are
We believe everyone deserves to live their best life. More than a century ago, we were among the first financial services companies in America to serve everyday people from all walks of life.
Today, we’re part of an international holding company, with millions of customers and thousands of employees worldwide. Our insurance, retirement, and investment solutions help people make the most of what’s important to them.
We’re empowered by a vast agent network covering North America, with diversity to match. Together with our nonprofit research institute and foundation, we tune in, step up, and are a force for good — for our customers and the communities where we live, work, and play. United in our purpose, we help people create the financial freedom to live life on their terms.
What We Do
Transamerica is organized into three distinct businesses. These include 1) World Financial Group, including Transamerica Financial Advisors, 2) Protection Solutions and Savings & Investments, comprised of life insurance, annuities, employee benefits, retirement plans, and Transamerica Investment Solutions, and 3) Financial Assets, which includes legacy blocks of long term care, universal life, and variable and fixed annuities. These are supported by Transamerica Corporate, which includes Finance, People and Places, General Counsel, Risk, Internal Audit, Strategy and Development, and Corporate Affairs, which covers Communications, Brand, and Government and Policy Affairs.
Transamerica employs nearly 7,000 people. It’s part of Aegon, an integrated, diversified, international financial services group serving approximately 23.9 million customers worldwide.* For more information, visit transamerica.com.
Job Description Summary
The Executive Assistant to the CEO facilitates and manages activities and information surrounding the Chairman of the Executive Board and Chief Executive Officer (CEO). This highly visible role serves as a key liaison between the Executive Office, senior leadership, Executive Board members, and important internal and external stakeholders while ensuring the efficient operation of the local Executive Office.
Operating with substantial latitude to exercise independent judgment and discretion, the Executive Assistant provides comprehensive executive-level support to the Chairman & CEO by managing complex schedules, coordinating travel and events, preparing reports and communications, overseeing administrative operations, and ensuring seamless execution of executive priorities in a fast-paced and confidential environment.
Job Description
Key Responsibilities
Provide executive-level support to the Chairman & CEO, including managing dynamic professional and personal schedules and delivering minute-by-minute daily itineraries.
Coordinate domestic and international travel arrangements, including transportation, accommodations, travel logistics, and visa requirements.
Plan, coordinate, and execute high-level meetings, events, and executive engagements.
Develop reports, analyses, and tracking materials including expense reporting, jet travel logs, contributions, invitations, and related executive office reporting.
Screen, prioritize, and resolve routine and complex calls, correspondence, inquiries, and requests on behalf of the CEO.
Prepare executive presentations, briefing materials, and draft communications for internal and external audiences.
Serve as a liaison for key clients, senior leaders, Executive Board members, and other strategic stakeholders.
Anticipate issues, prioritize competing demands, and make informed decisions to ensure effective executive office operations.
Manage and oversee administrative support staff within the local Executive Office, including hiring, training, coaching, and development activities.
Develop and maintain a thorough understanding of company culture, organizational structure, and business processes to effectively navigate executive-level interactions and initiatives.
Required Qualifications
Ten (10) years of senior executive-level administrative experience.
Demonstrated ability to perform highly visible and scrutinized activities with exceptional precision, diplomacy, organization, discretion, and confidentiality.
Ability to effectively manage multiple priorities, shifting demands, and tight deadlines in a fast-paced executive environment.
Strong written and verbal communication skills with a service-oriented approach.
Proven ability to build relationships and collaborate effectively with senior executives, Board members, clients, and key stakeholders.
Experience handling sensitive and confidential information with professionalism and sound judgment.
Strong organizational and problem-solving skills with the ability to work independently and exercise discretion.
Preferred Qualifications
College degree.
Previous management or supervisory experience.
Experience supporting C-suite executives, board members, or executive leadership teams.
Experience coordinating international travel and executive-level events.
Key Competencies
Executive Presence & Professionalism – Demonstrates confidence, discretion, diplomacy, and sound judgment when interacting with senior executives, board members, and external stakeholders.
Organization & Prioritization – Effectively manages complex schedules, competing priorities, and rapidly changing demands.
Communication Excellence – Produces clear, accurate, and professional communications and presentations for executive audiences.
Relationship Management – Builds trusted partnerships across all levels of the organization and with external contacts.
Confidentiality & Integrity – Handles highly sensitive information with the highest degree of discretion and professionalism.
Value Proposition
This role serves as a strategic partner to the Chairman & CEO, enabling executive effectiveness through exceptional operational management, organization, communication, and stakeholder coordination.
Working Environment
Office Environment:New York (office based)
Compensation
The Salary for this position generally ranges between $180,000 and $200,000 annually. Please note that the salary range is a good faith estimate for this position and actual starting pay is determined by several factors including qualifications, experience, geography, work location and operational needs. Salary may vary above and below the stated amounts, as permitted by applicable law.
Additionally, this position is typically eligible for an Annual Bonus based on the Company Bonus Plan/Individual Performance and is at the Company’s discretion.
Applicants must possess legal authorization to work for our company in the U.S. without the need for immigration sponsorship or otherwise serving as an employer of record for immigration employment purposes. At this t