Aviation Scheduler

At Williams, we’re powering a cleaner, more connected future, and that starts with you. Here, your work fuels communities, drives innovation, and helps deliver reliable energy the world depends on. Join a Fortune 500 team that invests in your growth, values your contributions, and challenges you to make a lasting impact every day.
The Aviation Scheduler is the primary contact for corporate aviation scheduling and travel coordination. This role independently manages complex flight logistics, executive travel needs, and operational support while partnering with passengers, flight crews, and vendors to deliver safe, efficient, and seamless travel experiences. The Aviation Scheduler also serves as a resource for scheduling operations and supports continuous process improvement.
Responsibilities/Expectations:
Coordinates company aircraft and approved charter travel, ensuring safe, efficient, and timely support of business and executive travel needs
Manages end-to-end trip planning, including scheduling, itinerary development, passenger and crew coordination, flight following, and operational support
Serves as the primary liaison for passengers, executive assistants, flight crews, FBOs, and vendors, providing proactive communication and exceptional customer service
Resolves scheduling conflicts, operational disruptions, weather impacts, and urgent travel requests using sound judgment and problem-solving skills
Coordinates aviation support services, including fueling, aircraft handling, hangar arrangements, international trip support, ground transportation, accommodations, and catering
Maintains accurate flight, passenger, crew, and aircraft records; prepare operational documentation and reports; and ensure compliance with aviation regulations, policies, and procedures
Identifies opportunities to improve scheduling processes, operational efficiency, and service delivery
Requires flexibility to support flight operations outside standard business hours, including weekends, holidays, and on-call coverage as needed or scheduled. Office-based position with frequent coordination across operational teams.
Other duties as assigned
Education/Years of Experience:
Required: High School Diploma or GED and minimum four (4) years of experience in aviation scheduling, flight operations coordination, corporate aviation support, or related experience
Preferred: Associate's Degree in Business, Aviation Management, or a related field and minimum six (6) years of experience in aviation scheduling, flight operations, corporate aviation, or related experience
Other Requirements:
Working knowledge of aircraft scheduling, trip planning, crew duty and rest requirements, aviation operations, and regulatory requirements
Demonstrated ability to independently manage multiple concurrent trips, schedules, and priorities with limited oversight
Strong communication and customer service skills with the ability to support executives, passengers, flight crews, vendors, and service providers
Strong organizational, problem-solving, and attention-to-detail skills
Ability to exercise discretion and maintain confidentiality of sensitive travel and passenger information
Proficiency with aviation scheduling software, trip planning systems, and standard business applications
Preferred: Experience supporting executive and senior leadership travel operations
Preferred: Knowledge of international flight planning requirements, customs regulations, and international trip support coordination
Preferred: Experience preparing operational reports and supporting departmental administrative or accounting processes
Preferred: Experience coordinating aircraft handling services, vendor relationships, and contract service providers in a corporate aviation environment
Preferred: Experience training or mentoring less experienced scheduling or operational support personnel
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Why Tulsa?
Because here, you don’t have to choose between career and lifestyle. Tulsa is a growing hub for innovation and energy, paired with a vibrant arts scene, great food, and a cost of living that actually lets you enjoy it all. Think shorter commutes, bigger impact and a community that feels like home from day one. Check out ExperienceTulsa.com to learn more.
We invest in our people in ways that actually show up in your day-to-day, not just on paper. Our Total Rewards are built to support how you work, live, and plan for what’s next.
Here’s a look at what that means:
Strong pay plus an annual incentive program
Hybrid work for most office roles, plus real flexibility in many field positions
Medical, dental, and vision coverage with options that fit your life, not the other way around
401(k) with company match and an annual company contribution
Paid time off, including company and floating holidays
Paid parental leave (up to six weeks per parent), plus fertility and adoption support
Advanced AI tools and resources to help level up and work smarter
Clear paths to grow your career, with a strong culture of promoting from within
Tuition reimbursement and support for continuing education
HSA and FSA options
Company-paid life insurance and disability coverage
Employee stock purchase plan
Domestic partner benefits
Employee resource groups, wellness support, paid volunteer time, and company matching for causes you care about
Eligibility and benefits are governed by the terms of the applicable plan or program document which can be amended or terminated at any time.
For more information, please visit Total Rewards | Williams Companies.
Williams is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected under applicable discrimination law.
Education Requirements:
Skill Requirements: