Administrative Assistant

Turner & Townsend are hiring a motivated and personable Administrative Assistant to provide incredible support to our office leadership while having the opportunity to create an impact for yourself and our team in one of our fastest growing offices nationwide.
The ideal candidate will be reliable, self-motivated, creative, proactive, a quick learner, highly organized and able to work on their own initiative with minimum supervision. Familiarity working in a dynamic and demanding environment is necessary. Furthermore, excellent communication, coordination skills and ability to deal confidentially with information are important.
Job Description:
Support with meetings (book boardroom rooms, prepare and distribute documents, action items) for various internal meetings.
Take minutes/action items in meetings.
Follow up with Management/Team on developing Agendas and distributing/preparing documents.
Raising invoices and purchase orders.
Supporting with document control – Quality Assurance & Quality Control.
Analyze and organize office operations and procedures such as, personnel, information management, filing systems, requisition of supplies, and other clerical services.
Maximize office productivity through proficient use of appropriate software applications. Coordinate travel and complete expense reports.
Maintain contact with customers and outside vendors.
Provides new hires with welcome package, tour of the facility, keys, and introduction to all team members.
Maintains office equipment and ensures all products are in working order.
Order and maintain supplies.
Plan and organize Happy Hours, Team Building events, Summer and Holiday parties.
Coordinate Lunch and Learns, Birthday/Anniversary lunches.
Coordinate and arrange office meetings, prepare agendas, reserve, and prepare facilities. Provide support to IT Team.
Provide support to Facilities Team.
Provide accounting support with monthly invoicing.
Manage schedules, calendars, and appointments.
Handle mail and shipping.
Excellent written and verbal communication skills.
Experience in business administrative settings and meetings with Senior Management present. Well-mannered and professional and Team Player.
Minimum 5 years of experience in an administrative support role.
A minimum of three years of experience in a related position supporting team of professionals is
required. Accounting background is a plus.
Proficient with Microsoft Office and Google Workspace software.
Construction experience is advantageous.
Bachelor’s Degree or equivalent experience is preferred.
Excellent organizational skills and attention to detail.
Proactive behavior, showing initiative and being action oriented.
Ability to multi-task, prioritize and work efficiently.
Ability to work independently, self-starter, energetic.
Ability to perform at high levels in a fast paced, ever-changing work environment. Must be able to shift gears easily and feel comfortable wearing multiple hats.

Employment type
Full-time

Work arrangement
No