Operations & Project Coordination Specialist

Join the Virtual Latinos Core Team!
We’re building the most dynamic remote team in Latin America, and we want you on board. As part of the Virtual Latinos Team, you’ll play a key role in supporting a fast-growing U.S.-based real estate investment company while working alongside teams across multiple business areas.
If you’re driven, collaborative, highly organized, and ready to make an impact, this is your chance to grow with a team that’s redefining remote work.
Compensation & Details
Hourly Rate: $11–$13 USD/hour
Full-time Biweekly Rate (40 hours per week / 80 total): $880–$1040 USD
💡 All roles are hourly-based ($10–$13/hr depending on experience) and paid bi-weekly via third-party platforms. Rates are non-negotiable once offered.
Schedule:
Monday–Friday, 8:00 AM–5:00 PM CST, including a 1-hour lunch break.
Job Summary
Virtual Latinos is looking for an experienced Operations Assistant to support a fast-growing, vertically integrated real estate investment company based in the Dallas–Fort Worth area.
Founded in 2017, the company specializes in the acquisition, repositioning, and management of undervalued multifamily properties, with a strong focus on value-add workforce housing. The organization has grown to a portfolio of more than 6,100 apartment units and over $1.2 billion in transaction volume, with approximately 170 employees.
This role will provide high-level operational, administrative, and coordination support across Asset Management, Operations, Investor Relations, Accounting, lender coordination, contractor coordination, and special projects.
This is not a traditional analyst position. The person in this role will serve as an organizational engine across the company, ensuring that projects, deadlines, commitments, communications, and follow-ups continue moving forward and that important items do not fall through the cracks.
The ideal candidate naturally creates structure in fast-moving environments, follows up without being asked, takes ownership of outcomes, and is comfortable respectfully holding internal and external stakeholders accountable.
🔧 Key Responsibilities
Cross-Functional Coordination: Coordinate with Asset Management, Operations, Investor Relations, Accounting, leadership, lenders, contractors, vendors, and other stakeholders to keep projects and deliverables moving forward.
Project & Deadline Management: Maintain trackers for projects, business plans, capital expenditures, deadlines, commitments, action items, and outstanding deliverables while ensuring clear ownership and follow-through.
Accountability & Follow-Up: Proactively follow up on outstanding commitments, identify potential delays, and escalate risks or unresolved issues before they become urgent.
Inbox & Stakeholder Communication: Monitor and organize Investor Relations and Asset Management communications, draft professional responses, and confidently communicate updates, questions, and next steps.
Reporting & Analysis: Review financial and operational reports, reconcile information, identify discrepancies or trends, and prepare Excel-based reports, summaries, presentations, and executive materials.
Process Improvement: Create and improve workflows, trackers, documentation, and repeatable processes that strengthen accountability, organization, and operational efficiency.
Requirements
3–5 years of experience in operations, project coordination, project management, executive support, PMO coordination, or a similar cross-functional role.
High English fluency with excellent professional written and verbal communication skills.
Strong ownership mentality with a proven ability to proactively follow up, close loops, and drive tasks through completion without being asked.
Ability to manage multiple projects, priorities, deadlines, and stakeholders simultaneously.
Confident communicator who is comfortable providing updates, asking questions, escalating potential issues, and respectfully holding others accountable regardless of title.
Strong analytical and problem-solving skills with the ability to identify issues, develop solutions, and clearly explain reasoning.
Comfortable working with financial and operational information and identifying trends, discrepancies, or items requiring attention.
Intermediate to advanced Excel skills, including formulas, PivotTables, and data analysis.
Experience with Microsoft 365, including Outlook, Excel, Word, and PowerPoint.
Familiarity with CRM, project management, accounting, or property management platforms.
Highly organized, detail-oriented, proactive, honest, and comfortable working independently.
Ability to take ownership of outcomes rather than simply completing assigned tasks.
Nice to Have
Experience in real estate, property management, construction, accounting, financial operations, or another operationally complex industry.
Experience supporting U.S.-based companies, executives, or external stakeholders.
Experience coordinating across Accounting, Operations, Asset Management, Finance, or Investor Relations teams.
Familiarity with real estate or financial terminology.
Experience building SOPs, trackers, workflow systems, or standardized reporting processes.
Familiarity with RealPage, HubSpot, Microsoft Copilot, Claude, Canva, or similar platforms.
Background in project management, operations management, PMO coordination, construction coordination, executive operations, or real estate operations.

Work arrangement
Yes