Virtual Executive Assistant

Virtual Executive Assistant
We are seeking a highly capable Virtual Executive Assistant to provide dedicated support to a senior executive in a polished, fast-paced, high-urgency environment. This is a true executive assistant role for a smart, quick, vetted, experienced EA with initiative. The ideal candidate operates as a genuine right hand: anticipating needs, exercising sound judgment, and executing with precision and speed. If you thrive in a dynamic environment and take ownership of your principal's priorities as if they were your own, we want to hear from you.
Key Responsibilities
Manage the executive's calendar with a high level of organization, prioritization, and proactive follow-through- owning the schedule, not just maintaining it
Coordinate meetings and communications across Microsoft Outlook, Microsoft Teams, and Zoom
Proactively identify needs, flag risks, and act without requiring constant direction
Handle phone calls and relay important messages promptly and professionally
Create, update, and manage Excel workbooks with confidence and accuracy
Assist with PowerPoint presentations and special projects as needed
Provide light marketing support when required, such as creating simple flyers or coordinating collateral
Conduct research and development tasks to support executive decision-making
Keep the executive informed of time-sensitive priorities and ensure follow-ups are closed out
Manage travel arrangements, including flights, hotels, and dining itineraries
Handle personal scheduling, appointments, and reminders
Order personal items, gifts, or meal deliveries if ever needed (infrequent)
Secure and always maintain confidentiality of sensitive information
Support cross-functional needs while maintaining primary focus on executive assistance
Required Qualifications
Bachelor's degree from an accredited university
Minimum 2 years of demonstrated, hands-on executive assistant experience — not adjacent roles
B2B experience for an executive providing client services (a consulting/lawfirm /CPA firm ideal)
Expert-level proficiency in Microsoft Suite and Microsoft Teams: capable of building workflows, troubleshooting issues, and problem-solving independently without IT escalation (not just "tech-savvy” but Microsoft true super-user mastery)
Executive calendar management experience, including the ability to prioritize, anticipate conflicts, and follow through without prompting
Fast-paced, high-urgency working style with the ability to shift priorities seamlessly
Strong, fluent, and flowing spoken English and a clear, professional communication style, able to be easily understood by American stakeholders.
Proactive critical thinker who brings solutions, not just completed tasks
Exceptional organizational skills with strong attention to detail
Comfortable performing core administrative work as the primary function of the role, not someone looking to quickly (24 months) transition away from EA responsibilities
Work Style and Ideal Fit
The successful candidate will be:
Highly responsive and execution-driven — someone who closes the loop without being asked
Organized, dependable, and calm under pressure
Confident enough to bridge organization and creativity, implementing ideas, not just discussing them
At least 1 year of experience in a B2B environment
Genuinely interested in the executive assistant function, including willingness to pitch in across tasks as needed
A natural extension of the executive: operating with initiative, judgment, and appropriate speed

Work arrangement
Yes