Assistant Omya Performance Polymers

The Team Assistant OPP provides comprehensive administrative and organizational support to the OPP leadership team and broader organization. The role ensures efficient daily operations through the coordination of meetings, events, travel arrangements, expense and invoice management, and general team support. Acting as a central point of contact, the Team Assistant facilitates communication, supports executive processes, and contributes to a well-organized, productive, and collaborative working environment.
Responsibilities
Supporting the OPP organization
Planning, preparing, and coordinating internal and external meetings
Ensuring meeting invitations, agendas, minutes, and follow-up actions
Weekly report consolidation: reminding and monitoring the team for timely input
Handling various requests (e.g., business cards, office supplies, travel support, DHL shipments)
Organizing and coordinating events
Guest hosting: accommodation, reservations, travel arrangements.
Organizing Technical Center visits upon request
Extended Support für Marketing & Communications
Organizing Exhibitions, Media work etc.
Requirements
Completed commercial apprenticeship (EFZ) or equivalent qualification
Several years of professional experience in an teamassistant, administrative, or coordination role
Experience in organizing and coordinating meetings, business travel, and events
Experience in an international environment is an advantage
Very good knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and ESKER
Very good English language skills, both written and spoken. Knowledge of German is an advantage.
Strong organizational and coordination skills
Ability to handle confidential information with discretion
Team-oriented, flexible, and resilient personality with a proactive approach