Order Entry Representative

Responsible for processing, managing, and coordinating customer orders accurately and efficiently, received through the various sales channels available to the company. Ensures that the information is complete, correct, and ready for processing and follow-up.
Specific Job Functions
Receive customer orders sent via email.
Interpret customer and sales representative order requirements and enter the information into the Oracle system.
Ensure that orders entered onto the Oracle system are assigned the correct shipping date.
Detect and correct inconsistencies or errors before releasing the order for processing.
Maintain open orders according to established procedures and work instructions (e.g., CB, MK orders).
Communicate with customers to clarify and correct information provided in orders using predefined templates (Order Entry Callbacks).
Include promotional programs and offers (BID, PROMOS) provided to customers during order entry in the system.
Follow the procedures of our quality system in the daily performance of duties.
Ensure that the documentation used daily is in perfect condition and up to date.
Perform daily reviews of open orders, follow up on internal ones, and be specific in order notes (reason why the order is open – “Unbooked report”).
Confirm orders with customers, resolve price discrepancies or questions, and respond to inquiries related to order status.
Follow up on orders requiring changes or cancellations.
Correct errors detected in already registered orders (post-booking and PPMs), collaborating with involved areas to ensure modifications comply with established processes.
Register new addresses for already established accounts.
Conduct internal audits of customer orders.
Record performance indicators in individual metrics, focusing on productivity and quality (standard, CFs, and PPMs).
Attend informational and training meetings related to new products, processes, etc.
Support the follow-up and investigation of complaint orders (CFs) as required by corporate or Nogales customer service.
Participate in audits established by the quality management system.
Promote improvement activities and projects applicable to the area.
Take on occasional assignments not related to their designated areas, such as:
Responding to Key, Combo Mailer, and chart requests.
Supporting the identification and resolution of potential issues reported by production.
Supporting the annual inventory.
Supporting EDI orders, running reports.
Other tasks as assigned.
Education:
Bachelor's degree in Business Administration or a related field.
Experience:
1 to 2 years of experience. Internally, 2 years within the company.
Languages:
Advanced English
Other Competencies:
Proficiency in Oracle system
Proficiency in Microsoft Office suite
Strong communication skills
Good organizational skills

Employment type
Full-time

Work arrangement
No