Assistant Company Secretary

We are seeking a capable and credible Company Secretarial Assistant to support the delivery of a high-quality corporate governance framework across the group.
This is a key role within the Company Secretariat team, providing hands-on support to the Deputy Company Secretary and broader business. While the position retains core company secretarial responsibilities, it is also expected to operate with a high degree of independence and professionalism, contributing meaningfully in board and committee environments from the outset.
The successful individual will be comfortable engaging with senior stakeholders, building strong working relationships, and supporting governance processes in a way that goes beyond administration—ensuring meetings run effectively, standards are upheld, and outputs are delivered to a consistently high quality.
This role is suited to someone who is looking to step into a more accountable position, where they can operate credibly at a senior level and provide reliable, day-to-day support within a fast-paced, high-profile environment.
Key Responsibilities
Maintain statutory registers and corporate records, ensuring ongoing accuracy and compliance with the UK Companies Act
Prepare and file statutory documents with Companies House within required deadlines
Support the administration of group entities, including maintaining structure charts and entity management systems (e.g. Diligent Entities)
Actively support board and committee processes, including scheduling meetings, preparing agendas, collating high-quality materials and distributing board packs
Take ownership of meeting outputs, including accurate minuting, tracking actions and ensuring timely follow-up and completion
Contribute to the smooth and professional running of board and committee meetings, supporting an effective governance environment
Deputise for the Deputy Company Secretary where required, including supporting or attending board and committee meetings
Build strong, trusted relationships with senior stakeholders, acting as a credible and reliable point of contact on company secretarial matters
Monitor compliance deadlines and ensure timely completion of all regulatory and statutory obligations
Ensure governance documentation is up to date, appropriately stored and easily accessible
Support corporate transactions and changes (e.g. director appointments/resignations, share allotments, group structure updates)
Liaise with internal stakeholders and external advisors, including legal counsel, auditors and registrars
Support the management and administration of the Company’s share/equity incentive programmes
Assist with UK compliance requirements and, where applicable, US SEC or international regulatory obligations
Contribute to the continuous improvement of company secretarial processes, identifying efficiencies and making effective use of digital tools (including AI where appropriate)
Skills, Knowledge & Experience
Experience working within a company secretarial or legal team environment
Strong knowledge of the UK Companies Act and corporate governance requirements
Experience supporting board and committee processes in a corporate environment
Demonstrated ability to operate confidently and credibly in board and committee settings, engaging effectively with senior stakeholders
Strong organisational skills with the ability to manage competing priorities and deliver to tight deadlines
High level of accuracy and attention to detail
Strong communication skills, both written and verbal
Sound judgement, professionalism and the ability to work independently with minimal supervision
Experience of entity management systems (e.g. Diligent Entities) is advantageous
Exposure to US regulatory frameworks (e.g. SEC) is desirable
Experience supporting share plans or equity incentive programmes is beneficial
Qualifications
Law degree, Chartered Secretary qualification (or working towards), or equivalent relevant experience
What We’re Looking For
This role requires someone who can move beyond process execution and operate as a trusted and dependable member of the Company Secretariat team. You will be confident working with senior stakeholders, comfortable taking ownership of your work, and capable of contributing to a well-run, professional boardroom environment from day one.
Why This Role
This is an opportunity to take on a visible and accountable position within a well-established function, where you will gain exposure to senior stakeholders and play an important role in supporting the organisation’s governance framework.

Employment type
Full-time

Work arrangement
Hybrid