Bookkeeper/Office Manager

This is a Fully Remote Job
About Our Client:
The organization operates in the independent investigations, business intelligence, and risk management sector, based in Westchester County, NY. It addresses challenges related to managing complex risk and investigative needs by providing specialized services that support client security and intelligence requirements.
About the Opportunity:
The BOOKKEEPER/OFFICE MANAGER role is designed to support the organization’s financial and operational infrastructure as it scales. This position is crucial for maintaining accurate financial records, managing billing processes, and overseeing operational functions such as onboarding and scheduling. The role contributes by ensuring smooth daily operations and supporting a high-performance culture within the team.
Responsibilities:
Maintain accurate financial records using QuickBooks Online
Manage accounts payable, receivable, and expense tracking
Prepare financial reports and assist with budgeting and forecasting
Generate and manage client invoices through Clio billing software
Prepare and handle sales tax filings
Process bi-weekly payroll via ADP Run ensuring compliance
Coordinate with accountants for tax filings and financial compliance
Oversee administrative operations and internal processes
Maintain state licensing compliance and renewals
Schedule investigative and security assignments and manage team availability
Review insurance policies, applications, and audits
Maintain and improve office systems, tools, and documentation
Coordinate equipment, software access, and resources for team members
Provide administrative, facilities, and IT-related support for NY office staff
Lead new employee onboarding, including paperwork, orientation, and system setups
Maintain personnel records and support internal HR communications
Assist in fostering a positive remote or hybrid work culture
Requirements:
Associate or bachelor’s degree
Minimum 5 years bookkeeping and office management experience, preferably in small to medium businesses or professional services
Advanced proficiency with QuickBooks Online
Experience with Clio or similar billing software for hourly billing/time tracking
Strong organizational skills and discretion handling sensitive information
Comfortable managing scheduling and workflows for a distributed team
Proactive, resourceful, and solutions-oriented
Excellent time management and communication skills
Ability to prioritize tasks and manage multiple projects
Self-starter mentality
Fluency in an additional language is desired but not required
Pay Range and Compensation Package:
Compensation ranges from $80,000 to $100,000, dependent on role specifics, location, qualifications, experience, skills, and certifications
Benefits & Perks:
Remote work arrangements
Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.
Note:
TalentHop is a recruitment partner of this role. Please note that all employment decisions, including candidate assessment, interviews, hiring, compensation, and employment terms, are made exclusively by the hiring employer.

Work arrangement
Yes