Chief of Staff – Director’s Office

Job Title: Chief of Staff – Director’s Office
Company: Grue & Bleen Technologies Pvt. Ltd.
Location: Bangur Avenue, Kolkata (On-site / Hybrid + Domestic Travel)
Employment Type: Full-time
Experience: 2 to 5 Years
Notice Period: Immediate to 15 days preferred
About Grue & Bleen Technologies
Grue & Bleen Technologies Pvt. Ltd. is an enterprise IT staffing, recruitment solutions, and managed services provider. We partner with tech companies and corporate enterprises across India to power talent acquisition drives, IT infrastructure management, and end-to-end workforce deployment.
Role Overview
We are looking for a sharp, proactive, and commercially minded Chief of Staff – Director’s Office to operate as the central force multiplier to our Director.
In this role, you will sit at the intersection of strategic planning, executive office operations, and enterprise business expansion. You will balance executive calendar governance, internal action-item tracking, and high-stakes documentation with active involvement in enterprise pipeline growth, pitch collateral, and on-the-ground client drives across India.
Key Responsibilities
Strategic Operations & Director’s Office Governance
Executive Priority Management: Triage communications, manage the Director’s daily agenda, screen inbound priorities, and maintain a seamless executive schedule.
Meeting Preparation & Action Tracking: Build briefing packs for high-stakes calls, document structured Minutes of Meeting (MoM), and run follow-through mechanisms to ensure internal deadlines are met.
Corporate Documentation: Draft formal business proposals, client agreements, scope-of-work (SOW) documents, and confidential correspondence with precision and absolute discretion.
Enterprise Growth & Pipeline Enablement
Pipeline & CRM Management: Maintain clean records of enterprise leads, prospect touchpoints, and staffing opportunities in the CRM.
Pitch Deck & Proposal Creation: Partner with the Director to build compelling corporate presentations, commercial rate cards, and customized service decks for corporate prospects.
Prospect Mapping & Account Research: Map decision-makers (CTOs, CHROs, VP/Heads of Engineering, Talent Acquisition Leads) across target enterprises and evaluate industry hiring movements.
Client Engagement & Follow-Ups: Act as a dependable bridge between the Director’s Office and enterprise clients—scheduling discovery calls, capturing requirements, and following up on pending proposals.
Travel Management & On-the-Ground Execution
End-to-End Travel Logistics: Coordinate domestic itineraries, flights, accommodation, and ground transfers for executive engagements.
On-Site Drive Coordination: Accompany the Director on domestic outstation tours (20–30% travel, including cities like Hyderabad and Kolkata) to oversee client-site logistics, corporate partner meetings, and physical recruitment drives.
Expense & Trip Administration: Record, reconcile, and submit travel logs and operational expenses in accordance with company policy.
Requirements & Qualifications
Experience: 2 to 5 years of track record in a Founder’s Office, Chief of Staff / EA to C-suite, Business Operations, or B2B Client Coordination capacity (exposure to IT services, staffing, or consulting is an advantage).
Communication: Exceptional verbal and written English communication; high confidence and executive presence when interacting with external CXOs and corporate stakeholders.
Tech Stack: Advanced proficiency in Google Workspace (Docs, Sheets, Slides, Calendar), MS Office (Word, Excel, PowerPoint), and modern CRM/task-management tools.
Business Acumen: Ability to translate leadership intent into structured decks, emails, agendas, and clear operational milestones.
Mobility: Ready and willing to travel domestically (1–3 short trips per month) for client interactions and sourcing drives.
Education: Bachelor’s degree in Business Administration, Management, Commerce, Communications, or a related field.
Compensation & Growth
Fixed Compensation: Market-competitive base salary aligned with capability and track record.
Performance Incentives: Uncapped incentive structure on enterprise accounts and staffing contracts secured with your direct operational and deal support.
Travel Coverage: Comprehensive travel, lodging, and daily allowance policies for all outstation business commitments.
Career Trajectory: Fast-track opportunities into strategic leadership roles, including Business Development Lead, Operations Manager, or Head of Client Partnerships.
How to Apply
Send your updated CV/Resume and a short introductory note to:
rmt@gruenbleen.com
Subject Line: Application: Chief of Staff – Director’s Office - [Your Name]
#ChiefOfStaff #FoundersOffice #ExecutiveOperations #BusinessGrowth #StaffingSolutions #KolkataJobs #BangurAvenue #Hiring

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