Recruitment Coordinator

Job Description – Recruiting Coordinator
Company: Innova Solutions
Position: Recruiting Coordinator
Location: Noida, Uttar Pradesh
Work Model: Hybrid
Experience: 3–5 Years
Shift: US Shift
Job Summary
Innova Solutions is looking for an experienced and detail-oriented Recruiting Coordinator to join our recruitment operations team in Noida.
The ideal candidate will have hands-on experience supporting US Staffing operations, managing VMS/ATS activities, coordinating interviews and offers, handling requisition assignments, preparing audit reports, and ensuring smooth day-to-day recruitment operations. The role requires strong attention to detail, organizational skills, and the ability to effectively coordinate with recruiters and internal stakeholders.
Key Responsibilities / KRAs
Manage and process candidate submissions through VMS Beeline.
Handle requisition assignments in Bullhorn and ensure timely allocation to the appropriate recruiters.
Review and process extensions and amendments received through the VMS.
Create and manage change requests in the ATS while ensuring accuracy of candidate and assignment information.
Conduct offer acceptance reviews and ensure all required information and documentation are complete.
Accept, track, and coordinate candidate interviews through the VMS system.
Follow up on timesheets and coordinate with relevant stakeholders to ensure timely submission.
Prepare, maintain, and share recruitment operational reports, including:
Daily Sprint Reports
Candidate Status Reports
Weekly/Biweekly Audit Reports
Quarterly Audit Reports
Pay Rate Data Audits
Maintain accurate candidate, requisition, and assignment information across VMS and ATS platforms.
Ensure timely follow-ups with recruiters and other stakeholders regarding pending actions.
Support the recruitment team with day-to-day administrative and operational activities.
Ensure data accuracy and adherence to established recruitment processes and compliance requirements.
Required Skills & Qualifications
3–5 years of experience in Recruiting Coordination, Recruitment Operations, or US Staffing.
Hands-on experience working with VMS platforms, preferably Beeline.
Experience working with Bullhorn ATS or similar applicant tracking systems.
Good understanding of the US Staffing and recruitment lifecycle.
Experience handling requisitions, candidate submissions, interviews, offers, extensions, and amendments.
Strong experience in preparing and maintaining audit and operational reports.
Good knowledge of Microsoft Excel and recruitment trackers.
Excellent attention to detail and ability to maintain data accuracy.
Strong written and verbal communication skills.
Ability to multitask and effectively coordinate with recruiters and multiple stakeholders in a fast-paced environment.
Preferred Candidate
We are looking for someone who is process-oriented, organized, proactive, and comfortable working with recruitment data and multiple systems. Prior experience supporting a US Staffing team and working extensively with VMS/ATS platforms will be preferred.
Interested candidates can share their updated resume at: deepu.kumari@innovasolutions.com

Work arrangement
Hybrid