Executive Assistant to Chief Executive Officer

Job Summary:
HONO.ai is a premium HR-Tech Solution and range of HR Services for all your requirements. HONO aims to nurture Human Relationships, propel employees’ pursuit of realizing their true potential and embrace the best of talent through a host of innovative technologies. We at HONO are committed to connect people across cultures, traditions, ideas, beliefs and boundaries. Connecting across multi-channels, platforms and systems.
The Executive Assistant is responsible for providing high-level administrative, operational, and strategic support to senior leadership, ensuring efficient management of schedules, communications, meetings, travel arrangements, and business priorities. The role acts as a trusted partner to executives by coordinating cross-functional activities, managing confidential information, tracking key deliverables, and facilitating effective communication between internal and external stakeholders.
The Executive Assistant plays a critical role in enhancing executive productivity by proactively managing calendars, preparing reports and presentations, organizing meetings, handling correspondence, and ensuring timely follow-up on action items. The position requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities:
Calendar Management
Manage and updatedaily, weekly, and monthly schedules
Coordinate internal and external meetings(including with clients)
Resolve scheduling conflicts and prioritize effectively
Ensure meeting readiness (agendas, reminders, materials)
Optimize time with focus blocksand buffer periods
Maintain confidentiality of sensitive schedules
Travel Management
Plan end-to-end travelitineraries (domestic & international)
Book flights, hotels,and transportation as per companypolicy
Negotiate rates and ensure cost-effective bookings
Manage travel documentation (visas, insurance, boardingpasses)
Provide real-time travel support during trips
Coordinatewith vendors, agencies, and internal stakeholders
Ensure compliance with travel policiesand manage expenses
Administrative Responsibilities
Oversee day-to-day officeoperations for leadership
Manage communication (emails,calls, correspondence)
Maintain and organizedocumentation (OneDrive & physical)
Coordinatemeetings, events, and conferences
Support client/visitor interactions and logistics
Assist in financial tracking, vendor coordination, and procurement
Provide HR support (interviews, employee data, engagement activities)

Work arrangement
No