Executive Assistant / Real Estate Operations Coordinator

Executive Assistant | Real Estate Operations Coordinator (Remote | LATAM)
Location: Remote (South & Central America)
Schedule: Full-Time (40 hours/week)
Working Hours: U.S. Eastern/Central business hours
Compensation: $8-$12 USD/hour
About the Opportunity
Our client is a growing U.S.-based residential real estate company seeking an organized, proactive, and detail-oriented Executive Assistant / Real Estate Operations Coordinator to support its Director of Operations and real estate team.
This is an excellent opportunity for someone who enjoys managing multiple priorities, coordinating projects, supporting executive leadership, and ensuring day-to-day operations run efficiently.
Although previous real estate experience is an advantage, we are primarily looking for a highly organized professional with outstanding communication skills, strong administrative abilities, and a proactive approach to problem-solving.
What You'll Do
Executive Support
Manage executive calendars, appointments, and scheduling
Coordinate meetings and track follow-up items
Handle inbound calls and professional email communication
Prepare reports, presentations, and business documents
Organize digital files and maintain accurate records
Support special projects and operational initiatives
Assist with daily administrative and operational tasks
Operations & Coordination
Serve as a key point of contact for clients, agents, vendors, and business partners
Coordinate appointments, inspections, photography, staging, and vendor services
Ensure deadlines are met through proactive follow-up
Maintain strong communication across multiple stakeholders
Deliver exceptional customer service throughout the client experience
Real Estate Transaction Support
Assist with listing preparation and administrative documentation
Coordinate listing marketing activities
Schedule photography, signage, staging, inspections, and open houses
Monitor transaction milestones and deadlines
Assist with contracts, disclosures, and transaction documentation
Coordinate with lenders, title companies, inspectors, and vendors
Maintain organized transaction files through closing
Systems & Process Management
Maintain CRM records and transaction management systems
Track projects, tasks, and deadlines
Identify opportunities to improve workflows and processes
Support documentation and onboarding initiatives
Learn and adapt quickly to new systems and technology
What We're Looking For
Required Qualifications
At least 2 years of experience in an Executive Assistant, Administrative Assistant, Operations Coordinator, Project Coordinator, Client Success, or similar role
Excellent spoken and written English
Professional phone presence
Strong organizational and time management skills
Excellent attention to detail
Ability to prioritize multiple tasks effectively
Self-starter who can work independently
Strong accountability and reliability
Comfortable learning new software and systems
Experience using CRMs, productivity tools, or project management platforms
Comfortable working in a fast-paced, deadline-driven environment
Willing to work one weekend day each week
Preferred Qualifications
Experience supporting executives or leadership teams
Experience in residential real estate, property management, mortgage, escrow, or title
Experience working with U.S.-based clients or companies
Experience coordinating multiple projects simultaneously
What Success Looks Like
The ideal candidate is:
Highly organized
Exceptionally detail-oriented
A proactive problem solver
Comfortable managing multiple priorities
Professional and dependable
Customer-focused
Able to take ownership with minimal supervision
If you're looking for a long-term opportunity supporting a growing U.S. real estate business while working remotely from Latin America, we'd love to hear from you.

Work arrangement
Yes