Executive Assistant | Non-Profit Game Development Studio

Employment Type: Volunteer / Unpaid Internship
About Us: Pixel Games Studios is the game development branch of Boundless Gamers, a non-profit charity in the gaming community. Our mission is to create games that not only entertain but also spread awareness of mental health and highlight the positive impact gaming can have. What began as a simple podcast show has evolved into a larger effort to make a difference through meaningful game projects.
Please Note: At this time, we are only accepting applications for the specific role listed in this posting. If you are seeking a different position, we kindly ask that you refrain from applying for now. We appreciate your interest and encourage you to keep an eye out for future openings that align with your expertise. Thank you for understanding!
Executive Assistant
Role Description: We are seeking a highly organized, proactive, and reliable Executive Assistant to support the Chief Operating Officer (COO) & the Managing Director of Pixel Games Studio. As they manage the shifting landscape of game development, charity initiatives, and community outreach, you will act as a vital "right hand" to ensure daily operations run smoothly. This role focuses heavily on scheduling appointments, managing complex calendars, and coordinating internal communications. You will be closely integrated into their workflow, being CC’d on relevant correspondence to track action items, manage follow-ups, and ensure no deadlines or meetings are missed.
Qualifications:
Calendar Management: Proven ability to schedule appointments and coordinate meetings across various time zones and platforms.
Initiative to get things done.
Communication Tracking: Comfortable being CC’d on professional emails.
Administrative Proficiency: Excellent written skills for drafting professional emails, internal memos, and meeting agendas.
Digital Tools: Proficiency in Google Workspace (Calendar/Drive), and Discord.
Confidentiality: Ability to maintain a high level of discretion and professionalism
Proactive Mindset: A "problem-solver" who can anticipate scheduling conflicts and provide solutions before they arise.
Work Style:
Remote position: Flexibility to work during your spare free time.
Accommodating: We understand that life can be busy, so we’re happy to work around your schedule while ensuring the administrative needs and meeting invites are handled consistently.
What You’ll Gain:
A unique "behind-the-scenes" look at the operations of a game studio and non-profit organization.
Direct mentorship and professional networking opportunities within the games industry.
Hands-on experience in executive assistance, project coordination, and studio management for your resume.
An opportunity to make a difference by contributing to a charitable, game-focused mission.
Boundless Gamers / Pixel Games Studio is an equal-opportunity organization. We welcome applicants from all backgrounds and identities.
Pixel Games Studio www.pixelgamesstudio.org
Boundless Gamers Website: www.boundlessgamers.org

Work arrangement
Yes