Receptionist and Office Administrator - 12 Month Maternity Cover

Receptionist and Office Administrator - 12 Month Maternity Cover, Kilcullen
We seek to move the world forward through innovative thinking.
Woolpert is an award‑winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting‑edge technology to deliver exceptional client value, and as a certified Great Place to Work®, we embrace progress and innovation to create limitless opportunities for career growth.
As part of Woolpert, Murphy Geospatial – A Woolpert Company contributes deep geospatial expertise across Europe, supporting complex infrastructure, property, manufacturing, utilities, and natural‑environment projects through world‑class data capture, verification, and governance.
Position Overview
We have a brilliant new opportunity for a Receptionist and Office Administrator to join our busy and highly collaborative Administration Team. This is an ideal role for someone who thrives operating in a fast-paced environment and working on a front desk. The successful applicant will be reporting to the Administration Manager and will be based out of our Kilcullen office. Please note this is a maternity cover position and will be on a 12 - month fixed-term basis.
What You Will Do
Welcoming visitors to our office in a friendly manner and ensuring they are directed appropriately
Managing the company mailboxes with timely responses
Screening telephone calls, enquiries, requests, and handling them when appropriate in a confidential manner
Receiving, sorting, and distributing daily mail/deliveries, arranging couriers etc
Raising queries where necessary and monitoring responses.
Managing correspondence within tight timeframe
Maintaining our office security by ensuring safety procedures are followed at reception
Ensuring both the reception area and company meeting rooms are well maintained and presentable
Travel to our Dublin office to assist with office management and meeting management as needed.
Assist with our other administration teams who are distributed globally as needed.
Monitor the cleanliness of the office and reporting any issues
Assisting with the preparation, collation, and delivery of tender documents
Creating POs in line with company procedures
Managing company credit card and reconciling same in line with company procedures
Accurately accounting for Petty Cash with the Finance team
Conference room and hot desk management and ensuring hot desks are left in good condition when vacated
Organisation of catering for meetings etc when needed
Making extensive travel arrangements
Manage the stationery, office, and kitchen supplies within the office
Support in management of office welfare facilities and supplies
Performing other clerical duties such as photocopying, binding, printing, and filing
Understanding the business needs and prioritising accordingly
Identifying opportunities for improvements within the company and raising them within the administration team
Communicating effectively and efficiently, while maintaining good working relationships with all colleagues
Dealing with queries from company employees, clients, and management
Assisting in the organization of staff social events throughout the year if needed
Any other tasks reasonably expected of the administration team
What You Will Bring:
2-3 years’ reception experience is desirable
Good working knowledge of MS Office Suite skills, Outlook, Work, Excel, PowerPoint, Teams
The ability to work the following hours in our office (Mon-Thurs 8.30am-5pm and Friday from 8.30am-4pm)
Full Irish/EU Driving License and the use of own vehicle
Sage Experience is desirable but not essential
Key Attributes
Excellent communication skills
High level of attention to detail
Good time and priority management skills.
Ability to work well under pressure and multitask
Self-motivated with an ability to work on your own initiative
Strong data entry skills
Ability to quickly adapt to changing processes
Accurately and efficiently handle information in a discrete manner
Benefits You Will Love
At Murphy Geospatial – A Woolpert Company, you’ll join a collaborative and innovative team where your expertise makes a real impact. Our benefits include:
Competitive salary with a comprehensive benefits package aligned to your experience
Access to cutting‑edge geospatial technology and industry‑leading tools
Flexible working options designed to support work–life balance
Enhanced wellbeing support, including employee assistance initiatives
Opportunities within a growing, globally connected organisation through our partnership with Woolpert
Earn the opportunity to become an owner of the firm.
Performance‑related bonus scheme that rewards your contribution
Fitness and Wellbeing reimbursement programme
Equal Employment Opportunity
Woolpert is an equal‑opportunity employer committed to full inclusion of all individuals. We recruit, train, and promote without regard to protected characteristics. For more information, see our EEO resources.
Applicants requiring accommodation during recruitment may contact MGS.talentteam@woolpert.com
Agency Notice
Please do not contact any employee of Woolpert or its subsidiaries about this requisition. Agencies not engaged by the Woolpert Talent Acquisition Team will not be eligible for fee payment.

Employment type
Fixed-Term

Work arrangement
No