Buying Merchandiser

Senior Buying Executive / Senior Merchandiser | Zavya | Gurugram
Location: Sector 58, Gurugram | Full-Time | Work From Office
Experience: 3-6 years
Preferred Background: Jewellery / Accessories / Fashion / Retail
About the Role
Zavya is looking for an experienced Senior Buying Executive / Senior Merchandiser who can independently coordinate with vendors, track production and sampling, expedite delays, maintain strong vendor relationships, and ensure buying requirements are executed on time. This is a hands-on ownership role for someone who understands vendor management, product development, costing, timelines, and execution discipline.
Key Responsibilities
· Act as the primary point of contact for assigned vendors and maintain strong day-to-day relationships.
· Drive accountability around timelines, quality, costing, and commitments.
· Coordinate new product sampling from design brief to final approved sample.
· Track sample development, corrections, costing, weight, and approvals.
· Work with design, CAD, QC, and vendors to ensure sampling moves on time.
· Track purchase orders from placement to production, QC, and dispatch.
· Expedite delayed samples and orders and create recovery plans with vendors.
· Identify risks early and highlight business-critical delays before they impact launches.
· Coordinate costing, MOQ, lead time, payment terms, and production feasibility.
· Support vendor negotiations on cost and commercial terms.
· Maintain vendor-wise commercials, order status, and performance records.
· Review vendor performance across quality, delivery, responsiveness, and cost.
· Support process improvements across buying, sampling, and vendor management.
What We're Looking For
· 3-6 years of experience in buying, merchandising, sourcing, or vendor management.
· Strong experience dealing directly with vendors.
· Good understanding of sampling, production follow-ups, costing, and lead times.
· Strong communication and relationship-management skills.
· Ability to push vendors firmly while maintaining long-term relationships.
· Good Excel / Google Sheets skills.
· High ownership and strong follow-up discipline.
· Ability to independently manage multiple vendors and orders.
· Jewellery, fashion, accessories, lifestyle, or export experience preferred.
Success Metrics
· Vendor OTIF / on-time delivery
· Sampling closure timelines
· Reduction in delayed orders
· Vendor responsiveness and relationship quality
· Costing and commercial accuracy
· Launch readiness
· Open action closure
· Quality of vendor performance tracking
Why Join Zavya?
· Own vendor relationships for a fast-growing jewellery brand.
· Work directly across sampling, buying, production, and new launches.
· Build deeper experience in sourcing, negotiation, and vendor development.
· High-ownership role with direct business impact and leadership visibility.

Work arrangement
No