Senior U.S. HR Operations Executive

Senior U.S. HR Operations Executive – U.S. Staffing
Company: ClickSoft Solutions
Position: Senior U.S. HR Operations Executive
Location: Hyderabad, Telangana
Experience: 3–6 Years
Employment Type: Full-Time
Work Mode: On-site
Shift: U.S. Night Shift
Industry: U.S. IT Staffing
About the Role :
ClickSoft Solutions is looking for an experienced Senior U.S. HR Operations Executive with strong hands-on experience in U.S. staffing HR operations. The ideal candidate should have practical knowledge of W-2 employee onboarding, C2C documentation, I-9/E-Verify, payroll coordination, employee documentation, compliance, and U.S. immigration processes.
The candidate will manage day-to-day HR operations for U.S.-based employees and consultants while coordinating with employees, vendors, internal teams, payroll teams, and immigration stakeholders.
Key Responsibilities :
Manage end-to-end W-2 employee onboarding and offboarding.
Collect, review, and maintain employee onboarding documentation.
Manage C2C contracts, vendor documentation, and consultant paperwork.
Maintain 1099-related documentation where applicable.
Handle Form I-9 and E-Verify processes and maintain compliance records.
Coordinate background verification and pre-employment documentation.
Maintain employee personnel files, HR records, and compliance documentation.
Coordinate payroll inputs, employee timesheets, compensation updates, and other payroll-related information.
Support benefits-related administration and employee queries.
Maintain HR trackers, employee databases, HRIS records, and MIS reports.
Track employee work authorization and immigration documentation.
Coordinate and support immigration processes including H-1B, PWD, PERM, and I-140.
Follow up with employees and relevant stakeholders for immigration and employment documentation.
Coordinate with vendors, employees, payroll teams, immigration attorneys, and internal management.
Respond to employee HR queries and resolve or appropriately escalate issues.
Support internal HR audits and compliance activities.
Ensure confidentiality of employee and company information.
Guide junior HR Operations team members and ensure timely completion of assigned activities.
Required Skills :
3–6 years of experience in U.S. HR Operations / U.S. Staffing HR.
Strong experience with W-2 onboarding and employee documentation.
Hands-on knowledge of C2C contracts and vendor paperwork.
Knowledge of 1099, I-9 and E-Verify processes.
Experience with payroll coordination and timesheets.
Understanding of U.S. work authorization and immigration documentation.
Experience supporting H-1B, PWD, PERM and I-140 processes is preferred.
Strong documentation, follow-up, and stakeholder coordination skills.
Good knowledge of MS Excel, Word and Outlook.
Excellent written and verbal English communication.
Ability to independently handle multiple HR operational activities.
Must be comfortable working on-site in Hyderabad during U.S. night shifts.
Education :
Bachelor's degree in Human Resources, Business Administration, Commerce, Management, or a related field. MBA/PGDM in HR is preferred.
Key Skills: U.S. HR Operations | U.S. Staffing | W-2 Onboarding | C2C Documentation | 1099 | I-9 | E-Verify | Payroll | Timesheets | HRIS | Employee Documentation | H-1B | PWD | PERM | I-140 | Immigration Coordination | Compliance | HR MIS

Work arrangement
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