V101-Legal Executive Assistant

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Job Description:
This role is designed for a highly organized and proactive Administrative Assistant who thrives in a fast paced legal environment and enjoys bringing structure and clarity to complex workflows. In this position, you will play a critical role in keeping legal calendars accurate, case information current, and documentation flowing smoothly between attorneys, clients, and courts. Your daily work will directly support attorneys by ensuring deadlines are met, filings are properly handled, and communication stays consistent and timely. Success in this role requires someone who learns quickly, takes ownership of processes, and approaches details with care and precision. If you enjoy problem solving, improving systems, and being a trusted operational partner, this role offers meaningful impact and long term growth with Job Duck.
• Salary Range: 1060 USD to 1150USD
Responsibilities include, but are not limited to:
Update case statuses based on docket activity and internal communications
Maintain and update Proofs of Service notes and service lists
Prepare draft legal filings using templates and minute orders once trained
Submit filings for attorney review, file with the court, serve opposing counsel, and circulate to clients
Maintain and manage all legal calendars to ensure accuracy with court dockets
Manage Zoom integrations and schedule virtual meetings for attorneys and staff
Schedule LASC Connect Call reservations for upcoming hearings
Create and manage contacts and matters within Clio
Cover intake calls when primary intake staff is unavailable
Circulate weekly reports of upcoming hearings, depositions, and active cases
Rename, date, upload, and organize documents according to internal filing standards
Monitor court websites regularly and calendar all hearings, trials, depositions, and deadlines
Ensure Clio calendars remain synchronized with Outlook and remove incorrect floating entries
Draft Proofs of Service for applicable matters
Circulate all incoming and outgoing correspondence to clients and internal team members
Update and maintain the case and trial list, including matter status changes
Requirements:
• Full time position supporting a legal team
• Time zone alignment required with Pacific Standard Time
• Office hours are Monday through Friday from 9:00 AM to 6:00 PM PST
• VPN access required
• Training provided by internal team members and supported by training videos
• Daily, weekly, monthly, and quarterly check ins with the team
Software and Tools
• Clio for case management and calendaring
• HubSpot CRM
• RingCentral VoIP
• Microsoft Outlook and Teams for email and communication
• Zoom for virtual meetings
• Court docket and court website systems
Work Shift:
9:00 AM - 6:00 PM [PST][PDT] (United States of America)
Languages:
English
Ready to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.