V104 - Immigration Intake and Client Relations Specialist I

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Job Description:
Job Description:
At Job Duck, we are seeking a dedicated and people-focused Immigration Intake and Client Relations Specialist to serve as the first point of contact for prospective clients and play a key role in the client intake journey. In this position, you will engage with leads through high volume outbound and inbound communication, guide potential clients through the consultation scheduling process, and maintain accurate records within the firm's CRM. You will also support immigration related intake activities, including application preparation and document management. The ideal candidate is confident on the phone, highly organized, detail-oriented, and passionate about delivering outstanding client experiences while working in a fast-paced legal environment.
• Monthly Compensation Range: $1,142 to $1,220 USD
Responsibilities include, but are not limited to:
Communicate with prospective clients regarding services, consultations, and next steps
Follow all firm intake procedures and lead management protocols
Gather, organize, and review client information for intake purposes
Assist with immigration application preparation and related documentation
Conduct follow up activities with leads to maximize consultation attendance and conversion opportunities
Make approximately 60 or more outbound calls per day to prospective clients
Enter, update, and maintain accurate lead information within the CRM
Respond to and qualify incoming leads professionally and efficiently
Schedule consultations and appointments for prospective clients
Deliver a professional and positive experience throughout the client intake process
Support the legal team with administrative intake related tasks as needed
Coordinate appointment availability and maintain calendar accuracy
Maintain confidentiality of sensitive client information
Ensure all client interactions are documented appropriately
Requirements:
Work Shift:
Monday, Tuesday, Thursday and Friday: 12:00 PM - 08:00 PM CST
Saturday: 10:00 AM - 3:00 PM
Wednesday and Sunday: OFF
Requirements:
Bilingual proficiency in English and Spanish is required
• Immigration law experience is required
• Previous experience in a legal environment is strongly preferred
• Experience as an Intake Specialist, Legal Intake Specialist, Receptionist, Front Desk Representative, or similar client facing role is preferred
• Experience assisting with immigration applications and legal documentation is highly preferred
• Comfortable making and receiving a high volume of calls daily, with a primary focus on outbound communication
• Strong ability to follow established CRM processes and lead management procedures
• Excellent verbal and written communication skills
• Work Schedule: 9:00 AM - 6:00 PM. Monday through Friday
• Time Zone: CST
• Software and Tools: CRM systems, VoIP platforms, email platforms, calendar management tools
• Ability to multitask, prioritize responsibilities, and maintain attention to detail in a fast-paced environment
Work Shift:
Weekend Shift (United States of America)
Languages:
English, Spanish
Ready to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.