Travel Coordinator - International Study Programs

Why Work at BYU
At Brigham Young University (BYU), your work is an opportunity to contribute to a distinctive educational mission rooted in the gospel of Jesus Christ and to make a meaningful difference in the lives of students.
As the flagship university of The Church of Jesus Christ of Latter-day Saints, BYU strives to be among the exceptional universities in the world. We are devoted to our faith, our students, and the University's Mission: "To assist individuals in their quest for perfection and eternal life."
We seek staff members who enthusiastically embrace and advance this unique mission. Across the university, staff bring their expertise and talents to work that helps students learn, grow, and thrive. A culture of covenant belonging, weekly devotionals, meaningful opportunities for learning and growth, and a beautiful and historic campus make BYU a distinctive and inspiring place to build a career.
Belonging Statement
United by our common primary identity as children of God, BYU values and embraces the variety of individual characteristics, life experiences and circumstances, perspectives, talents, and gifts across the BYU community. This richness strengthens our shared efforts to create and support an environment of covenant belonging centered in Jesus Christ.
Employment Requirements
Members of The Church of Jesus Christ of Latter-day Saints are required to hold and be worthy to hold a current temple recommend to be hired and to remain in any position at BYU.
In hiring decisions, Brigham Young University lawfully gives strong preference to qualified, faithful members of The Church of Jesus Christ of Latter-day Saints. All employees are required to abide by the university's Honor Code and Dress & Grooming Standards. Successful candidates are expected to support and contribute to the academic and religious missions of the university, which are aligned with the principles and doctrine of The Church of Jesus Christ of Latter-day Saints.
Equal Opportunity
Brigham Young University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status.
**The last day to submit an application for this position is October 20th by 11:59pm MST. **
Travel Coordinator - International Study Programs
The Travel Coordinator manages complex travel arrangements for BYU’s international study programs, which serve more than 2,500 students across 200+ programs each year. This position independently coordinates accommodations, ground transportation, educational site visits, and other travel logistics while ensuring vendors meet BYU standards for safety, quality, cost, and compliance. The role serves as a trusted resource to faculty directors, administrators, and staff and maintains strong relationships with travel partners worldwide.
What you’ll do in this position:
Manage complex international travel arrangements, including accommodations, ground transportation, and educational site visits
Research, evaluate, and select travel vendors based on safety, quality, service, and cost
Partner with faculty directors to develop travel plans that support educational objectives and program budgets
Develop and manage program budgets and ensure compliance with university expenditure policies
Prepare vendor agreements and coordinate required documentation, approvals, payments, refunds, and credits
Collaborate with BYU International Security to support safe and secure international travel
Oversee travel arrangements completed by part-time and student employees and provide training, feedback, and performance support
Recruit, hire, and train student employees
Develop and maintain relationships with international travel vendors and professional organizations
Conduct site visits and participate in industry conferences and professional development
What qualifies you for this role:
Required
A firm commitment to the mission of BYU
Two years of experience in the international travel industry, study abroad programs, or a combination of related experience
Experience coordinating complex international travel arrangements
Ability to develop and manage program budgets
Strong negotiation and vendor relationship management skills
Ability to travel independently to meet with and evaluate international vendors
Strong intercultural communication skills
Ability to train and manage student employees
Strong attention to detail and ability to manage multiple complex programs and deadlines
Preferred
Bachelor’s degree in travel or a related field
Six or more years of international travel experience, including arranging accommodations, transportation, and educational or sightseeing activities
Certification as a British or European travel agent
Desired Skills:
Strong judgment and independent decision-making skills
Excellent planning, organization, and problem-solving abilities
Strong contract and vendor management skills
Ability to build effective relationships with faculty, administrators, vendors, and international partners
Knowledge of international travel practices and industry standards
Ability to respond effectively to urgent and changing travel circumstances
Strong financial management and negotiation skills
Deep interest in international travel and global affairs
What we offer in return:
In addition to our competitive pay structure, this position comes with fantastic benefits, including:
401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
Excellent work-life balance: 13 paid holidays + 22 days paid vacation + 12 sick days, accrued annually
Employee assistance program, available to the employee and all members of their household
Tuition benefits for employees and eligible family members
Access to athletic facilities
Excellent medical/dental benefits
Short/long-term disability benefits
Paid parental and maternity leave
Wellness Program
Free on-campus parking
Free UTA passes for employees, spouses, and qualified dependents
Discounts at the BYU Store and for many events at BYU
Pay Grade: 52
Typical Starting Pay: $67,000 to $87,000
The actual compensation offered will take into consideration internal equity and may vary based on the candidate’s job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.