Administration Officer

About This Opportunity
The Administration Officer provides high-quality administrative, stakeholder engagement and event support to the Medical School and its Mayne Academies. Working within a collaborative, agile and inclusive team, you will help deliver operational excellence across School activities, governance processes, strategic initiatives and community engagement programs. In line with UQ’s commitment to creating change together, this role offers the opportunity to contribute to a connected, supportive and purpose-driven environment that values collaboration, responsiveness and continuous improvement
Key responsibilities will include:
Providing high-level administrative support across School initiatives, projects, operational activities and events.
Coordinating committee and governance support, including meeting administration, documentation, minutes and action tracking.
Supporting the Deputy Head of School (Clinical Engagement) and Mayne Academy Heads through travel, event and financial administration.
Maintaining effective stakeholder communications, website and intranet content, and assisting with engagement and recognition initiatives.
This is a full-time, fixed-term position until December 2028 at HEW Level 5.
About You
As the Administration Officer, you will be a highly motivated and collaborative professional who thrives in a dynamic environment and is committed to delivering exceptional administrative and stakeholder support. You will bring:
An undergraduate degree in a relevant discipline, or an equivalent combination of relevant experience and education/training.
Demonstrated experience providing high-quality administrative and organisational support in a complex, service-focused environment.
Excellent interpersonal, verbal and written communication skills, with the ability to build effective working relationships with a diverse range of stakeholders.
Strong organisational, time management and problem-solving skills, with the ability to prioritise competing demands and meet deadlines with accuracy and attention to detail.
Proficiency in the Microsoft Office suite, including Word, Excel, PowerPoint and Outlook, together with the ability to quickly learn new systems, databases and processes.
Experience interpreting policies and procedures, exercising sound judgement, and working both independently and collaboratively to deliver positive outcomes.
The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia and a criminal check.
You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.
Please note that this role will require occasional out-of-hours work to support events and related activities. Flexibility to work outside standard business hours on occasion is essential.
Questions?
For more information about this opportunity, please contact Kendall Hepple at k.hepple@uq.edu.au.
For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job requisition ID in the subject line.
Want to Apply?
We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:
Resume
A cover letter summarising how your background aligns with the 'About You' section
Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.
Other Information
UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.
Applications close Saturday 17 October 2026 at 11.00pm AEST (R-68336). Please note that interviews have been tentatively scheduled for the week of 19th October 2026.