Administrative Assistant

Administrative Assistant
Salary $70,000 - $85,000 exclusive of super (determined based on experience)
Join a supportive and inclusive team
Full time, Sydney based
The United States Studies Centre
The United States Studies Centre (USSC) is one of Australia’s most influential and dynamic think tanks. Working with leading experts, policymakers and partners in Australia, the US and across the Indo-Pacific, the USSC delivers research and insights that contribute to informed discussion on the issues shaping our region.
Join a collaborative and purpose-driven team where your work will contribute to meaningful research, engagement and impact.
About the Role
This is an exciting new role where no two days are the same. You’ll be responsible for providing administrative support across the Centre, including general administration, travel bookings, expense claims, event coordination, and maintaining office supplies.
This is a hybrid role that requires flexibility to work in the office and attend events as needed.
Your key responsibilities include:
Provide administrative support across Research, Academic, Communications, and Operations teams.
Liaise with external stakeholders to facilitate reimbursements and contractual payments, including payments for peer reviews, honorariums and externally authored publications.
Process expense and reimbursement claims in a timely and accurate manner.
Coordinate business travel, including flights, accommodation, and related logistics.
Schedule meetings, prepare meeting materials, and ensure meeting rooms are set up appropriately.
Provide event coordination and administrative support, including event logistics and on-the-day assistance.
Assist with office mail, ordering supplies, groceries, equipment, and other office services.
Support research, academic, finance, HR, and operational processes as required.
Assist with data entry, report preparation, and record management.
Support management with administrative tasks and special projects as required
About you
Proven experience in an administrative or office support role
Strong organisational skills with the ability to manage multiple tasks and priorities effectively
Excellent written and verbal communication skills
Proficiency in Microsoft Office applications
Attention to detail and accuracy in data entry and record-keeping
A professional and friendly approach with strong customer service skills
Ability to resolve problems and escalate if required
Ability to work independently and as part of a team
Positive, can-do attitude
Why Join Us?
In addition to the employee’s salary and superannuation, the Centre provides a range of benefits including:
Family-friendly working hours and flexible working arrangements that let you balance your work and personal responsibilities
Generous leave entitlements, including annual leave, sick leave, carers leave, long service leave, family violence leave and paid parental leave
Breastfeeding rooms and a breastfeeding policy, with several childcare centres near the University
Professional development allowance, plus a range of training and development opportunities provided by the University
Salary packaging for motor vehicles, laptops and superannuation
Staff discounts on selected bank products and health insurance
UniSuper superannuation advice, seminars and financial advisers
Discounted rates to Uni sport and fitness centres
Free annual flu vaccinations
Free counselling through the Employee Assistance Program (EAP) service
Discounted veterinary services for pets of staff
Free access to the University library
About our Culture
The Centre is committed to building a culture that fosters collaboration, career progression, diversity, inclusion, mental health and sustainability. We have a Social Responsibility Committee that organises regular events and training sessions and our Social Club meets monthly. The Centre won awards for Best Workplace and Culture Change.
Apply now
If you would like to learn more about the role or require any accommodations during the recruitment process, please contact our HR Manager, Anh Hrincu, at anh.hrincu@sydney.edu.au.
Click to view the Position Description for this role.
Applications Close
Thursday 05 November 2026 11:59 PM