Executive Assistant

About Teneo
Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future.
Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions and organizations.
Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance and ESG.
The firm has more than 1,800 employees located in 50+ offices around the world.
Description
We are seeking a senior Executive Assistant to provide high-level administrative and strategic support to an executive leader, who runs a large international portfolio. With a proactive mindset and strong organizational skills, the ideal candidate will thrive in a fast-paced environment as well as effectively managing multiple tasks and priorities with professionalism, utmost discretion, and attention to detail. The candidate will be responsible for providing a seamless foundation of administration that allows teams to function most effectively and efficiently—and that includes anticipating needs, asking smart questions, and staying connected to fast-moving developments.
The Executive Assistant will oversee special projects or activities, coordinate daily schedules/calendars, prepare the Executive for meetings, manage domestic and international travel, and handle expenses. The ideal candidate will function under tight deadlines in a highly demanding work environment while exhibiting excellent customer service and professionalism in all interactions. The Executive Assistant will work closely with the Executive and Chief of Staff to identify and pre-empt issues or problems before they arise and activate response plans when necessary. The candidate will also be responsible for building productive relationships with counterparts at client organizations and across the Teneo global network.
Responsibilities
Proactively manage Executive’s calendar, including both business and personal appointments, with precision and speed.
Coordinate internal and external meetings across global time zones, ensuring necessary logistics are arranged and executed properly.
Provide timely project delivery for Executive, from assisting with client interactions to team coordination and administrative tasks.
Prepare and edit correspondence, reports, presentations, and other confidential materials.
Anticipate upcoming events and meetings, preparing Executive with necessary materials and maintaining a long-term perspective on end goals.
Collaborate closely with Chief of Staff to support day-to-day operations of the Executive's office, including development of appropriate processes and procedures to ensure office runs most efficiently.
Serve as a primary point of contact for Executive, handling communications and interactions with utmost professionalism and confidentiality.
Manage travel arrangements efficiently, including complex, multi-stop international itineraries.
Undertake additional administrative responsibilities such as reconciling travel & expense reports, maintaining records, processing invoices, and document management.
Maintain confidentiality and handle highly-sensitive information with discretion.
Embrace agile working practices, especially across global time zones, and support team members during absences or busy periods.