Business Support, Facilities Support

JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Facilities Coordinator and Receptionist
Space & Asset Management
Maintain asset registers and track office equipment and furniture
Oversee overall facilities operations and strategy for the office/portfolio with office layouts and floor plan updates
Lead space planning initiatives, workplace optimization, and utilization analysis with moves/adds/changes
Develop and implement facilities policies, procedures, and best practices
Vendor Management
Manage vendor relationships and negotiate service contracts
Oversee multiple service providers (cleaning, security, maintenance, landscaping, pest control)
Conduct vendor performance reviews and ensure compliance with SLAs
Manage facilities budgets and cost optimization initiatives
Maintenance & Operations
Coordinate building maintenance, repairs, and reactive issues
Conduct regular facility inspections and safety checks
Manage access control, keys, and security systems
Oversee pantry supplies, office supplies, and consumables
Oversee preventive and reactive maintenance programs
Coordinate major building projects, refurbishments, and fit-outs
Manage building systems (HVAC, electrical, plumbing, fire safety)
Ensure business continuity and emergency preparedness
Health & Safety
Maintain first aid supplies and safety equipment
Ensure compliance with local regulations, building codes, and JLL standards
Conduct risk assessments and implement safety improvements
Manage incident reporting and corrective actions
Coordinate fire safety drills and emergency response procedures
Administrative Support
Process facilities-related invoices and purchase orders
Maintain facilities documentation and records
Support office events and setup requirements
Receptionist
Front Desk Operations
Greet visitors and manage visitor registration/sign-in process
Issue visitor passes and notify employees of guest arrivals
Answer and direct incoming calls professionally
Administrative Support
Manage meeting room bookings and ensure rooms are prepared
Handle incoming and outgoing mail, courier services, and package deliveries
Maintain reception area cleanliness, presentation, and organization
Update reception displays, signage, and communication boards
Office Support
Coordinate catering orders for meetings and events
Manage office supplies inventory for common areas
Support access card issuance and management
Communication
Serve as first point of contact for office inquiries
Relay messages and communications to appropriate staff members
Maintain visitor logs, contact directories, and emergency contact lists
Coordinate with building security and management as needed
Event Support
Assist with office events, town halls, and special functions
Support room setup and breakdown for events
Coordinate guest lists and RSVPs for office functions
Ad-hoc Duties
Provide general administrative support to the facilities team
Assist with office events and special projects as needed
Support health and safety protocols (temperature checks, health declarations if required)
Location:
On-site –Makati, Philippines
Job Tags:
Hiring
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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