Part-Time Finance & Operations Coordinator

Job Description
Part-Time Finance & Operations Coordinator (10 Hours/Week)
Overview
We are seeking a highly organized Part-Time Finance & Operations Coordinator to support our growing business. This role combines bookkeeping, AP/AR administration, payroll support, contract administration, and general finance operations. The ideal candidate is proactive, detail-oriented, highly responsive, and comfortable working independently while collaborating with a US-based team.
The successful candidate will work aligned to Eastern Standard Time (EST) and provide approximately 10 flexible hours per week, with scheduling varying based on business needs.
Key Responsibilities
Finance & Accounting
* Manage Accounts Payable and Accounts Receivable
* Process invoices and maintain accurate billing records
* Perform bank and credit card reconciliations
* Assist with monthly close activities
* Maintain accurate financial records within QuickBooks
* Support GAAP-compliant bookkeeping practices
* Assist with financial data cleanup and reconciliation projects
* Support payroll administration through Justworks
* Prepare financial reports and supporting documentation as required
Contracts & Procurement
* Create and maintain customer and vendor contracts
* Coordinate contract procurement and execution
* Maintain organized contract documentation
* Track contract renewals and key dates
* Support purchasing and vendor management processes
Administrative & Operations Support
* Maintain organized documentation using Google Workspace
* Coordinate with internal stakeholders to ensure timely completion of finance-related tasks
* Assist with operational projects as required
* Familiarity with HubSpot is a plus for supporting sales and customer operations
Requirements
* Strong experience with QuickBooks (required)
* Experience handling AP/AR, invoicing, reconciliations, and bookkeeping
* Payroll administration experience (Justworks experience preferred)
* Strong understanding of GAAP principles
* Experience with contract administration and procurement coordination
* Excellent written and verbal English communication
* Highly responsive and comfortable working during EST business hours
* Strong organizational skills and attention to detail
* Ability to manage multiple priorities independently
* Experience with Google Workspace
* HubSpot experience is a plus

Work arrangement
Yes