Executive Assistant to Founder – Manufacturing Operations

About the Role
Future Footwear, the company behind TruFit, is looking for a highly organised, intelligent and execution-focused Executive Assistant to work directly with the Founder.
This is not a conventional desk-based PA role.
The selected person will effectively work as the Founder’s right hand inside the business—staying close to his daily priorities, accompanying him across the factory, attending important meetings, recording instructions and ensuring that commitments made by different departments are actually completed.
The role requires someone who understands how a manufacturing organisation operates, is comfortable on the factory floor as well as in management meetings, and can coordinate confidently with everyone from factory teams and vendors to department heads, distributors and senior business stakeholders.
What You Will Do
You will work directly with the Founder and take ownership of his daily coordination and follow-through, including:
Manage the Founder’s calendar, meetings, appointments, calls, WhatsApp and email communication
Prepare structured daily and weekly schedules and priority lists
Accompany the Founder during factory rounds and internal meetings
Record instructions, decisions, responsibilities and deadlines
Prepare clear Minutes of Meeting (MOMs) and maintain action trackers
Follow up relentlessly with departments until assigned work is closed
Coordinate with Production, Purchase/Procurement, Accounts, Dispatch, Logistics, HR and other departments
Track production priorities, pending orders and operational bottlenecks
Follow up with vendors and suppliers
Coordinate customer and distributor-related matters
Track important payment follow-ups
Support dispatch and logistics coordination where required
Compile MIS, reports, Excel trackers and management updates
Organise documents, approvals, correspondence and confidential records
Draft professional emails, letters and internal communication
Coordinate occasional travel, meetings and business visits
Maintain reminders for important commitments, deadlines and pending decisions
Use AI tools for drafting, summarising, meeting notes, research, task management and productivity
Identify unresolved matters and proactively escalate delays to the Founder
Ensure that important instructions do not get forgotten between departments
Handle sensitive business information with complete confidentiality and discretion
This type of founder-office role is consistent with strong current EA roles where the assistant is expected to maintain action trackers, follow up across departments and act as a trusted extension of leadership rather than merely schedule meetings.

Work arrangement
No