Service Coordinator

Company:Finning Canada
Number of Openings:1
Worker Type:Permanent
Position Overview:Location: Grande Prairie, AB
Schedule: Monday to Friday | 5x2 | In Office
Build Your Career with Finning
Are you a highly organized professional who thrives in a fast-paced service environment? Do you enjoy coordinating multiple priorities, building strong relationships, and ensuring exceptional customer experiences?
Finning is seeking a Service Coordinator to join our Grande Prairie team. In this role, you will be a critical link between customers, service teams, and internal stakeholders, helping drive efficient repair execution and supporting the delivery of world-class service.
As a Service Coordinator, you will oversee administrative coordination throughout the maintenance and repair process, from service request creation through to final invoice readiness. Your strong attention to detail, problem-solving skills, and ability to manage competing priorities will contribute directly to operational excellence and customer satisfaction.
Job Description:Service Request & Planning
Coordinate and prepare service request documentation to support Maintenance Customer Order (MCO) creation.
Compile customer account information, service history, warranty details, marketing programs, and supporting documentation.
Review service scope, budget, and schedule requirements to ensure accuracy and alignment.
Identify risks, concerns, or potential impacts to service delivery and communicate them proactively.
Support governance and quality control processes before repair work begins.
Service & Repair Coordination
Partner with Service Supervisors, Service Support Representatives, and technicians during repair execution.
Maintain accurate updates in service systems, scheduling tools, and job documentation.
Coordinate transportation, contractor services, site access requirements, and technician clearances as needed.
Schedule and support pre-job, mid-job, and post-job meetings.
Track repair progress, monitor commitments, identify risks, and escalate issues when necessary.
Support warranty, goodwill, and cost adjustment processes throughout the repair lifecycle.
MCO Closure & Quality Assurance
Ensure all documentation, labour entries, billing requirements, inspections, and service reports are complete.
Coordinate final review activities and support invoice readiness.
Monitor closure timelines and drive timely resolution of deficiencies.
Maintain accurate and complete records in accordance with Service Excellence standards.
What You Bring
Skills & Abilities
Strong administrative and coordination capabilities.
Excellent verbal and written communication skills.
Exceptional attention to detail and organizational skills.
Ability to prioritize work and adapt to changing business requirements.
Critical thinking and problem-solving abilities.
Collaborative approach with strong relationship-building skills.
Mechanical aptitude and interest in equipment or service operations.
Process-oriented mindset with a focus on accuracy and efficiency.
Minimum 50+ WPM keyboarding proficiency.
Preferred Experience
2-4 years of experience in: Service or maintenance coordination Document control Process administration Dealership operations Construction, oilfield, forestry, mining, or heavy equipment industries Field or shop service support environments
Preferred Education
Post-secondary education in: Business Administration Administrative Management Accounting Business Management Related disciplines
What Will Make You Successful
You are someone who:
Puts customers first and delivers exceptional service.
Takes initiative and continuously seeks improvements.
Thrives in a fast-paced environment with competing priorities.
Communicates confidently and effectively across multiple stakeholder groups.
Demonstrates accountability and a strong sense of urgency.
Is comfortable identifying risks and driving solutions.
Why Join Finning?
At Finning, you'll be part of a team that supports some of the most essential industries in Western Canada. We offer opportunities for growth, a collaborative work environment, competitive compensation, and the chance to contribute to meaningful work every day.
Apply today and become part of a team that is committed to service excellence, innovation, and customer success.
At Finning, we prioritize creating a diverse and inclusive environment. We are proud to be an equal opportunity employer, and we actively encourage all individuals to express themselves and achieve their full potential. As a company, we continuously strive to enhance our outreach to individuals of all backgrounds and identities. We do not discriminate against applicants based on gender identity, race, national and ethnic origin, religion, age, sexual orientation, marital and family status, and/or mental or physical disabilities. Furthermore, Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities. If you require an adjustment/accommodation at any point during the recruitment process, please inform your recruiter.