Executive Coordinator

About Us:
Consertus is an AI-native global capital program management and advisory firm that combines deep industry expertise with advanced digital capabilities to deliver smarter, faster, and more sustainable outcomes. Headquartered in Miami, Florida, and supported by a team of more than 1,500 professionals, we help clients plan, deliver, and optimize complex capital programs across the full project lifecycle.
Our integrated capabilities span advisory, digital solutions, engineering and design, and program delivery, enabling organizations to navigate complexity, mitigate risk, and achieve strategic objectives. We serve a diverse range of industries, including aviation, transportation, transit, water, healthcare, energy, education, government, commercial real estate, life sciences, and technology.
At Consertus, we believe our people are our greatest strength. We foster a collaborative, flexible, and inclusive environment where individuals can grow, develop their skills, and make a meaningful impact. Together, we’re transforming the way the world is planned, built, and delivered.
Learn more about how Consertus is creating lasting value for clients, communities, and our people at www.consertus.com.
About this Role:
We are seeking a seasoned Executive Coordinator to support our Operations leadership at the C-suite level. This role goes beyond traditional administrative support — you will serve as a trusted operational partner, managing complex scheduling and stakeholder coordination, anticipating needs before they arise, and helping drive the operational rhythm of the executive’s day-to-day. The ideal candidate brings significant experience supporting senior executives in fast-paced, high-growth environments and can operate with sound judgment and discretion in ambiguous, high-stakes situations.
Key Responsibilities:
Manage complex, high-volume calendars and scheduling across multiple time zones, proactively resolving conflicts and prioritizing based on business impact
Prepare, synthesize, and proofread materials for operational reviews, leadership meetings, and cross-functional working sessions
Coordinate domestic and international travel, including detailed itineraries and contingency planning
Serve as a key liaison between the executive and internal stakeholders across Operations, Finance, Legal, and other business units, exercising judgment on what requires escalation
Track and follow up on action items and deliverables arising from operational and leadership meetings, holding stakeholders accountable to deadlines
Draft and manage correspondence, communications, and documentation requiring a high level of polish and discretion
Support planning and logistics for leadership offsites, team meetings, and operational business reviews
Maintain organized, confidential records and documentation related to operational initiatives
Anticipate the executive’s needs and proactively manage competing priorities with minimal direction
Exercise absolute discretion in handling sensitive business, personnel, and operational information
Qualifications/Requirements:
Bachelor’s degree preferred; equivalent professional experience will be considered
Minimum of 10 years of experience supporting C-suite or other senior executives, ideally within operations, consulting, or a high-growth corporate environment
Demonstrated ability to manage complex calendars, logistics, and competing priorities with minimal oversight
Exceptional written and verbal communication skills, with the ability to represent the executive’s voice and priorities accurately
Strong business acumen and comfort operating in ambiguous, fast-moving environments
High level of discretion, professionalism, and sound judgment in handling confidential information
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and scheduling/collaboration tools
What’s In It For You:
Comprehensive health coverage (medical, dental, and vision)
Company-paid life and disability insurance
Optional benefits like pet insurance, legal, and supplemental health plans
401(k) with day-one eligibility, 3% safe harbor, plus up to 2.5% company match
Generous time off: 10 paid holidays and PTO starting at 15 days, growing up to 25
Access to Consertus Academy for continuous learning and development
Equal Employment Opportunity Statement:
Consertus is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants from all backgrounds and identities, and we do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, veteran status, or any other protected status.