QuickBooks Analyst

Position overview
GIGCMO Ltd is seeking an experienced QuickBooks (QB) Analyst to support the accuracy, timeliness and integrity of our financial operations across multiple brands and projects. Reporting to the CEO, you will take ownership of day-to-day bookkeeping and reconciliations, month-end close, payroll preparation, VAT support and management reporting.
Key Responsibilities
1. QuickBooks ownership and transaction accuracy
Own the accuracy of QuickBooks Online records, including bank and credit card feeds, categorisation and allocation by brand, project and customer.
Process and review supplier bills, payments and accounts payable; manage accounts receivable and record customer payments.
Manage multi-currency transactions and verify amounts against source documents.
Maintain the QuickBooks product/service and chart structure in line with company standards, identifying and correcting errors.
Ensure supporting documentation is obtained, matched and retained, and manage missing-receipt follow-up.
2. Billing and invoicing control
Review time activities, estimates and billable/non-billable data to ensure invoices are accurate and timely.
Prepare and verify invoices and statements before issue, ensuring appropriate approvals are in place.
Investigate and resolve billing discrepancies and payment queries.
3. Payroll preparation and timesheet control
Validate timesheets, resolve discrepancies and prepare payroll summaries for Controller approval.
Maintain payroll records and supporting calculations, handling confidential information with discretion.
4. Month-end and year-end close
Prepare bank and account reconciliations and complete month-end tasks to agreed deadlines.
Prepare schedules and records for our UK accountants for Annual Accounts and Taxation, and respond to their queries.
Maintain a clear audit trail and organised financial records.
5. Reporting, forecasting and analysis
Prepare consolidated and brand-level Profit & Loss reports with variance commentary.
Prepare and update cash flow forecasts and support budget monitoring.
Carry out project-level financial and cost analysis, including overhead allocation.
Produce expense summaries and management reports using advanced Excel (pivot tables, lookups, formulas).
Respond to financial queries from the Controller, CEO and COO.
6. VAT and compliance
Support quarterly UK VAT preparation and review, including identifying missing or non-compliant VAT documentation.
Identify control weaknesses or anomalies and escalate them with recommendations.
7. Process improvement
Recommend and implement improvements to finance processes, templates and checklists.
Document finance procedures so they can be repeated and handed over.
Qualification and Experience
Essential
Degree or equivalent in Accounting, Finance or a related field.
3-5 years' experience in accounting, bookkeeping or finance, including month-end close.
Strong, demonstrable QuickBooks Online experience.
Advanced Excel skills (pivot tables, lookups, data extracts and analysis).
Experience with reconciliations, accounts payable and receivable.
Excellent accuracy and attention to detail.
Clear written and spoken English.
Ability to prioritise multiple deadlines and work independently.
Ability to handle confidential financial and payroll information with discretion.
Desirable
QuickBooks ProAdvisor certification.
Knowledge of UK VAT and UK accounting practices.
Experience with multi-currency bookkeeping and cash flow forecasting.
Experience with payroll preparation or timesheet-based billing.
Experience working with external accountants or auditors.
Familiarity with Basecamp and HubSpot.

Work arrangement
Yes