Business Administrator C, Chemistry Business Office

University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Business Administrator C, Chemistry Business Office
Job Profile Title
Business Administrator C
Job Description Summary
SAS Finance is seeking a Business Administrator C. The Business Administrator C will report to the Chemistry Regional Business Office Manager (RBO). This position is an integral member of the Chemistry RBO within the School of Arts Sciences. The Chemistry RBO supports the unique business needs of multiple departments, programs and centers. SAS Finance staff is committed to supporting the academic mission of the School and the University by adding value through our work, finding solutions to operational challenges, and helping to prepare the School for tomorrow.
Job Description
The SAS Fiscal Operations staff is committed to supporting the academic mission of the School and the University by adding value through our work, finding solutions to operational challenges, and helping to prepare the School for tomorrow.
The Business Administrator C will review and approve all transactions, process weekly and monthly payroll, reconcile accounts and run and prepare reports on a monthly basis. Assist in Grants Management as needed. The successful candidate for the Business Administrator C position will have the ability to work with, and the desire to learn from management and experienced colleagues across SAS.
Job Responsibilities/Duties:
Review and approve all transactions related to the RBO’s financial activities. This includes procurement (Ben Financials), reimbursements (Concur), payment requests (Penn Marketplace), Service Provider Classification requests, Procards, journal entries, and contract invoicing.
Manage, process and ensure the timely completion of a wide-range of HR and payroll activities. This includes processing weekly payroll and one-time payments in Workday, running reports, creating job requisitions and completing the onboarding process for new hires. Provide backup to Graduate Student Funding process and monthly payroll.
Identify, address, and remedy Financial and HR-related issues, with a focus on compliance, continuous improvement, and client satisfaction.
Financial analysis which includes account reconciliation (endowments, gifts, operating and discretionary funds) and preparing and reviewing reports for Faculty and Dept/Program/Centers.
Assist in grants management (Pre & Post-award). This includes proposal and budget development. Preparing and entering budget journals upon receipt of the AIS. Monitoring and reviewing expenses and running financial reports.
Participates in School-wide and University initiatives.
Other duties and responsibilities as assigned
Qualifications:
Bachelor of Science and 3 to 5 years of experience or equivalent combination of education and experience is required.
Excellent critical thinking, analytical, verbal and written communication is required.
Ability to apply solid organizational and time management to a deadline driven, multiple priority work environment is required.
Familiarity with UPENN financial and HCM systems (BEN Financials, Business Objects, Concur and Workday) is preferred.
Experience with federal granting agencies
Familiarity with UPENN sponsored research policies and related financial systems is a plus.
Must demonstrate strong customer service skills with the ability to clearly communicate policies to faculty, staff and students.
Ability to work in a frequently changing environment and to function as part of a team.
Advanced proficiency in Microsoft Excel, Adobe applications and able to quickly learn new software applications is required.
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
School of Arts and Sciences
Pay Range