Coordinator, Regulatory Affairs

JOB RESPONSIBILITIES
Create ingredient listings and registration documentation (ie. Formulas, Specifications, CFS)
Compile international registration documents and submit for relevant markets (EU, UK, USA, SEA, China)
Complete registration notification process for new cosmetic formulas to be offered in USA, Canada, EU, UK.
Maintain PIF completion tracker, partnering with key contacts to ensure all PIF documents are uploaded prior to product launch.
Conduct first-pass review of packaging copy for compliance and flag issues.
Review artworks against regulatory checklists to ensure global regulatory compliance
Track updates to ingredient restrictions and maintain portfolio status in monitoring tool
Support customer care with draft responses to regulatory/product inquiries
Coordinate Cosmetovigilance activities, including case intake, tracking and follow up.
Maintain templates, trackers, SOPs, and checklists.
Escalate regulatory risks, gaps, and urgent issues to the Regulatory Affairs Senior Manager in a timely manner.
What you will learn in the first 6 months:
Gain a comprehensive understanding of fresh’s internal regulatory processes, systems, and documentation workflows.
Develop working knowledge of fresh’s global product portfolio and the regulatory requirements applicable across key markets.
Meet cross-functional partners and start to build familiarity with collaboration processes.
Learn how to manage and track global product registration timelines and documentation.
Become proficient in artwork review.
What you will achieve in 12 months:
Successful execution of registration requirements across all markets, meeting applicable timelines with minimal oversight.
Contribute to process improvement initiatives within the Regulatory Affairs team, bringing forward proactive recommendations for more efficient ways of working.
Physical Requirements:
Must be able to remain in a stationary position on average of 7.5 hours/day.
Light to moderate lifting may be required.
While performing the duties of this job, the employee may be regularly required to stand, sit, reach, stoop, kneel, and operate a computer, telephone, and keyboard.
PROFILE
You have:
0-2+ years of experience in Regulatory Affairs; cosmetics industry preferred
Working knowledge of US, EU, and SEA Cosmetic Regulations
Exceptional organizational skills and attention to detail
Familiarity with other relevant non-cosmetic regulations (chemistry, packaging, environment, etc.)
Strong project management skills
Strong written and verbal communication skills
Ambition to learn more, and a curious mindset
Passion for the beauty and skincare industry
A Sky’s the Limit mentality
You have advanced skills in Microsoft Suite (Excel, Word, PowerPoint), Cognos, and Adobe
Bachelor’s degree in a scientific field
French and/or Mandarin language (preferred not required)

Employment type
Full-time

Work arrangement
Hybrid