Litigation Administrative Assistant

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth.
The Litigation Administrative Assistant provides high-quality administrative and legal support to attorneys and paralegals within the Litigation Practice Group. This entry-level position is designed for individuals developing foundational skills in litigation support, case management, and document preparation. Working closely with senior administrative professionals and attorneys, the Litigation Administrative Assistant ensures smooth daily operations and supports efficient delivery of client services.
This position is available as a hybrid work schedule.
Responsibilities
Learn core administrative processes within the Litigation Department, including document management, filing, calendaring, and workflow coordination
Rotate between key teams to gain hands-on experience with different areas of litigation practice support
Shadow seasoned Litigation Executive Assistants to observe best practices and develop technical and procedural proficiency
Participate in department meetings, trainings, and social events to build connections and enhance understanding of firm culture and operations
Gradually take on responsibilities for attorney support under supervision, progressing toward independent task management
Assist attorneys and senior administrative staff with preparation, formatting, proofreading, and finalization of pleadings, discovery, correspondence, and other legal documents
Support attorneys with electronic court filings (state and federal) under supervision
Maintain electronic case files ensuring accuracy, organization, and compliance with firm filing protocols
Track and maintain case-related deadlines, court appearances, and filing schedules
Coordinate with Distribution for mail and courier services and handle large document printing through the Copy Center or external vendors as needed
Coordinate meetings, depositions, conference calls, hoteling office bookings, and travel arrangements as needed
Process expense reimbursements, enter attorney time, and handle related administrative tasks per firm policy
Collaborate with departments such as IT, Records, and Docketing to facilitate workflow and resolve administrative issues promptly
Handle confidential and sensitive information with discretion and professionalism
Provide back-up support to other assistants and departments during absences or high-volume periods
Education and/or Work Experience Requirements:
Bachelor’s degree preferred
Completion of a legal secretary or paralegal program a plus
1+ years of administrative experience, preferably in a professional services or law firm environment
Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel), and PDF editing tools
Willingness to learn new firm platforms, including AI
Strong organizational skills, attention to detail, and verbal/written communication
Ability to prioritize tasks and manage multiple assignments
Willingness to support teammates and provide back-up coverage when needed
Must be able to work under pressure while maintaining a positive attitude and providing exemplary customer service
Ability to work both independently and collaboratively in a fast-paced, deadline-driven environment
Hybrid in-office schedule required, with flexibility to work overtime or adjust hours on short notice based on business needs
High level of professionalism, reliability, and client-service orientation
The primary location for this job posting is in Palo Alto. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate’s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $35.74 - $48.35 per hour.
The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.
Benefits information can be found here. Equal Opportunity Employer (EOE).