Document Controller

JOB DESCRIPTION – DOCUMENT CONTROLLER
Experience: 7–10 Years
Industry: High-Rise BuildingConstruction / PMC / EPC
Location: Mumbai
Qualification: Graduate in any discipline; candidates with a technical or engineering background will be preferred.
Job Summary
We are looking for an experienced Document Controller to manage, coordinate, track, and maintain project documentation for a high-rise building construction project. The candidate will be responsible for controlling design documents, drawings, technical submissions, material submittals, method statements, RFIs, and other project-related correspondence, ensuring proper document flow, revision control, timely distribution, and compliance with project documentation procedures.
Key Responsibilities
Design Documentation Management
Manage and maintain all design-related documents, including architectural, structural, MEP, and other engineering drawings.
Maintain drawing registers, revision histories, transmittals, and document distribution records.
Ensure the latest approved drawings and documents are available to the relevant project teamsand site personnel.
Track drawing submissions, reviews, comments, revisions, and approvals from consultants, designers, and other stakeholders.
Coordinate the circulation of revised drawingsand ensure superseded versions are withdrawn from active use.
Technical Submissions and Approval Tracking
Maintain and monitor technical submittals, including material submissions, technical data sheets, product catalogues, method statements, shop drawings, and technical specifications.
Track submissions, review comments, resubmissions, approvals, and pending actions.
Coordinate with design consultants, PMC, contractors, subcontractors, and internal engineering teams to ensure timely processing of technical documents.
Maintain registers for RFIs, technical queries, design clarifications, inspection requests, and other technical correspondence, as applicable.
Follow up with concerned stakeholders to resolve pending reviews and approvals within the required timelines.
Document Control and RecordsManagement
Establish and maintain a systematic document control system for all project documentation.
Maintain incoming and outgoing documentregisters, correspondence logs,drawing registers, technical submittal logs, and approval trackers.
Ensure correct documentnumbering, coding, naming conventions, revisionidentification, and status classification.
Maintain soft and hard copies of documents in an organized, easily retrievable manner.
Ensure proper versioncontrol, traceability, confidentiality, and controlled accessto project records.
Project Coordination and Reporting
Coordinate with design, planning, construction, QA/QC, MEP, contracts, and commercial teams for document circulation and follow-up.
Prepare periodic reports on pending submissions, overdue approvals, outstanding RFIs, and drawing status.
Highlight delays in document approvals that may affectconstruction progress.
Support project meetings by preparing document status reports and maintaining records of technical correspondence and action items.
Digital Document Management and Handover
Ensure documents are uploaded, indexed, categorized, and maintained according to projectprocedures.
Support the preparation and compilation of as-built drawings, operation and maintenance manuals, warranties, test certificates, and final handover documentation.
Maintain proper archival records and ensure smooth document retrieval during audits and project closeout.

Work arrangement
No